Employee Separation Notice Template for Malaysia

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Key Requirements PROMPT example:

Employee Separation Notice

"I need an Employee Separation Notice for a senior software developer who has resigned with a 2-month notice period starting March 1, 2025, including clauses for project handover and protection of intellectual property."

Document background
The Employee Separation Notice is a critical document used in Malaysian employment contexts to formalize the termination of an employment relationship. It must comply with the Employment Act 1955 and other relevant Malaysian employment legislation, serving as an official record of the separation terms and conditions. This document is essential when either party initiates employment termination, whether through resignation, retirement, or employer-initiated separation. The notice typically includes termination date, notice period details, final payment calculations, return of company property requirements, and ongoing obligations such as confidentiality. It helps ensure a clear, compliant, and professional separation process while protecting both employer and employee interests under Malaysian law.
Suggested Sections

1. Employee and Company Information: Details of both parties including employee name, ID, position, and company details

2. Notice of Termination: Clear statement of employment termination with effective date

3. Notice Period: Specification of notice period and last working day

4. Final Payment Details: Overview of salary, unused leave, and other entitlements due

5. Company Property: List of company property to be returned and deadline

6. Confidentiality Reminder: Reminder of ongoing confidentiality obligations

7. Contact Information: Details for future correspondence and certificate of service

Optional Sections

1. Garden Leave: Used when employee is required to serve notice period away from office

2. Handover Requirements: Include when specific handover of duties/projects is required

3. Non-Compete Reminder: Include if employee is bound by existing non-compete clauses

4. Outstanding Loans: Include if there are any company loans or advances to be settled

5. Benefits Continuation: Used when certain benefits continue post-termination

6. Exit Interview: Include if company policy requires exit interview arrangements

Suggested Schedules

1. Schedule A - Final Payment Calculation: Detailed breakdown of final payment including salary, prorated bonus, leave encashment

2. Schedule B - Company Property Checklist: Itemized list of company property to be returned

3. Schedule C - Handover Checklist: Detailed list of tasks, documents, and responsibilities to be handed over

4. Schedule D - Benefits Summary: Summary of benefits status and post-employment benefit details

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Financial Services

Technology

Manufacturing

Retail

Healthcare

Education

Professional Services

Construction

Hospitality

Telecommunications

Energy

Transportation

Media & Entertainment

Real Estate

Agriculture

Relevant Teams

Human Resources

Legal

Finance

Operations

Information Technology

Marketing

Sales

Customer Service

Research & Development

Administration

Production

Quality Assurance

Relevant Roles

Chief Executive Officer

Chief Human Resources Officer

HR Manager

HR Executive

Legal Counsel

Department Manager

Senior Executive

Executive

Administrative Officer

Operations Manager

Project Manager

Software Engineer

Financial Analyst

Marketing Manager

Sales Representative

Customer Service Representative

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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