End Of Lease Letter Template for Malaysia

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Key Requirements PROMPT example:

End Of Lease Letter

"I need an End of Lease Letter for my three-bedroom residential apartment in Kuala Lumpur, Malaysia, where I plan to terminate my lease on March 31, 2025, and I want to ensure proper documentation for the return of my security deposit."

Document background
The End of Lease Letter is a crucial document in Malaysian property management and tenancy relationships, used when a lease agreement is approaching its natural conclusion. This document serves as formal notification from the tenant to the landlord or property manager, indicating their intention to vacate the property at the end of the lease term. It must comply with Malaysian legal requirements, particularly those outlined in the National Land Code 1965 and related property legislation. The letter typically includes essential information such as property details, relevant dates, inspection arrangements, and deposit return procedures. It's particularly important in Malaysia's property market where formal documentation is required for proper lease termination and helps protect both landlord and tenant interests.
Suggested Sections

1. Sender's Details: Full name and address of the party sending the letter (typically the tenant)

2. Date: Current date when the letter is written

3. Recipient's Details: Full name and address of the recipient (typically the landlord/property manager)

4. Property Reference: Complete address and details of the leased property

5. Lease Reference: Reference to the original lease agreement including its date

6. Notice of Termination: Clear statement of intention to terminate the lease

7. Key Dates: Specification of the intended vacancy date and the original lease end date

8. Request for Property Inspection: Proposed timing for final property inspection

9. Contact Information: Current contact details for future correspondence

10. Signature Block: Space for signature, name, and date

Optional Sections

1. Security Deposit Return: Request for return of security deposit, to be included if deposit was paid

2. Forwarding Address: New address for future correspondence, if different from current contact details

3. Property Condition Statement: Brief statement about the condition of the property, if there are specific issues to address

4. Utilities Transfer: Information about utility account transfers or final readings, if applicable

5. Key Return Arrangements: Details about when and how keys will be returned, if not covered in property inspection section

6. Outstanding Payments: Reference to any remaining payments or settlements required, if applicable

Suggested Schedules

1. Property Inventory List: Detailed list of furniture, fixtures, and fittings if property was furnished

2. Photographic Evidence: Referenced photos of property condition, if relevant

3. Utility Readings: Final meter readings for utilities, if applicable

4. Maintenance Record: List of maintenance work carried out during tenancy, if relevant to deposit return

5. Payment History: Record of rent payments and any outstanding amounts, if relevant

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Real Estate

Property Management

Residential Housing

Commercial Property

Retail

Hospitality

Office Space

Industrial

Healthcare

Education

Relevant Teams

Legal

Property Management

Facilities Management

Real Estate Operations

Asset Management

Tenant Relations

Administrative Support

Compliance

Operations

Relevant Roles

Property Manager

Facility Manager

Real Estate Agent

Leasing Manager

Legal Counsel

Tenant Relations Officer

Property Administrator

Asset Manager

Operations Manager

Commercial Tenant Coordinator

Residential Leasing Specialist

Property Compliance Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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