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Due On Receipt Invoice

Due On Receipt Invoice Template for Malaysia

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Key Requirements PROMPT example:

Due On Receipt Invoice

"I need to generate a Due On Receipt Invoice for consulting services provided to a Singapore-based client, with the invoice to be issued on January 15, 2025, including provisions for international bank transfer and dealing with both Malaysian Ringgit and Singapore Dollar currencies."

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Document background
A Due On Receipt Invoice is a fundamental business document used when immediate payment is required for goods or services. This document type is particularly relevant in the Malaysian business context, where it must comply with local tax regulations, including the Sales and Service Tax (SST) regime. It's commonly used for one-time transactions, urgent supplies, new customer relationships, or when standard credit terms are not offered. The invoice must include specific elements required by Malaysian law, such as company registration numbers, tax details, and complete business addresses. This document type differs from standard invoices as it explicitly states that payment is due immediately upon receipt, rather than offering standard payment terms like 30 or 60 days.
Suggested Sections

1. Invoice Header: Contains invoice number, date, 'Due On Receipt' payment terms, and document title

2. Supplier Information: Company name, business registration number, SST registration number (if applicable), complete address, and contact details

3. Customer Information: Client's business name, registration number, billing address, and contact information

4. Item Details: Detailed list of products/services, quantities, unit prices, and total amount for each item

5. Calculation Summary: Subtotal, applicable taxes (SST), and total amount due

6. Payment Instructions: Bank account details, payment methods accepted, and immediate payment requirement statement

7. Legal Notice: Statement confirming this is a valid tax invoice and payment is due immediately

Optional Sections

1. Purchase Order Reference: Include when the invoice relates to a specific purchase order or client reference number

2. Delivery Details: For physical goods, including delivery address and shipping information

3. Project Details: For service-based invoices, including project name, milestone, or period of service

4. Discount Information: When early payment or other discounts are offered

5. Currency Information: When dealing with international transactions or multiple currencies

Suggested Schedules

1. Detailed Item Breakdown: Itemized list with additional details when the main invoice contains summarized information

2. Time Sheet: For service-based invoices, detailed breakdown of time spent on different tasks

3. Tax Calculation Schedule: Detailed breakdown of tax calculations when multiple tax rates or special tax arrangements apply

4. Supporting Documentation: Additional documents such as delivery notes, work completion certificates, or other relevant supporting materials

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Retail

Manufacturing

Professional Services

Construction

Information Technology

Healthcare

Education

Consulting

Wholesale Trade

Transportation and Logistics

Real Estate

Food and Beverage

Agriculture

Relevant Teams

Finance

Accounts Receivable

Billing

Administration

Sales Operations

Treasury

Credit Control

Revenue

Operations

General Accounting

Relevant Roles

Accounts Receivable Manager

Finance Manager

Billing Coordinator

Credit Controller

Financial Controller

Accounting Manager

Sales Administrator

Business Owner

Office Manager

Financial Director

Accounts Assistant

Billing Specialist

Treasury Manager

Chief Financial Officer

Small Business Owner

Industries
Goods and Services Tax Act 2014: Governs the implementation of GST/SST in Malaysia, including requirements for tax invoices and proper tax documentation
Contracts Act 1950: Provides the legal framework for formation and enforcement of contracts in Malaysia, including commercial transactions and payment obligations
Electronic Commerce Act 2006: Regulates electronic transactions and recognizes electronic documents, including digital invoices, as legally valid
Financial Services Act 2013: Regulates payment systems and financial transactions in Malaysia, including the settlement of payments
Companies Act 2016: Outlines requirements for business documentation and record-keeping, including invoice maintenance and corporate obligations
Sales Tax Act 2018: Current legislation governing sales tax implementation, replacing the GST Act, crucial for invoice tax calculations and requirements
Service Tax Act 2018: Governs service tax implementation, important for service-based invoices and proper tax documentation
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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