Return Proforma Invoice Template for Malaysia

The Return Proforma Invoice is essential in Malaysian commercial transactions where goods are being returned by customers to vendors. This document type is used when a customer initiates a return of previously purchased goods and requires formal documentation of the return process. The Return Proforma Invoice serves multiple purposes: it acknowledges receipt of the return request, details the items being returned, specifies the condition requirements, and outlines the proposed refund or credit amount. It must comply with Malaysian commercial laws and tax regulations, particularly the Sales of Goods Act 1957 and current taxation frameworks. This document is crucial for maintaining accurate records, ensuring proper tax handling, and providing clear communication between parties regarding the return transaction terms.

1. Company Details: Seller's company name, registration number, address, and contact information

2. Customer Information: Customer's name, address, contact details, and reference number

3. Original Invoice Reference: Reference to the original sale invoice number and date

4. Return Details: Date of return, return authorization number, and reason for return

5. Item Description: Detailed list of returned items including quantity, original price, and condition

6. Refund Calculation: Breakdown of refund amount including original price, applicable taxes, and any deductions

7. Payment Information: Refund method and banking details if applicable