Letter Invoice Template for Malaysia

The Letter Invoice is a widely used commercial document in Malaysian business practice that serves as a formal request for payment while maintaining professional correspondence standards. This document type is particularly useful when businesses need to maintain a more personal or formal relationship with their clients while requesting payment for goods or services. The Letter Invoice format is commonly used in Malaysia when dealing with government agencies, professional services, or high-value business transactions where a standard invoice might be considered too informal. It must comply with Malaysian tax regulations and business laws, including the Sales Tax Act 2018 and Companies Act 2016, and should contain all necessary elements for tax reporting and business record-keeping purposes. This format is especially valuable for professional services providers, consultants, and businesses that want to maintain a more formal communication approach with their clients while ensuring all legal and financial requirements are met.

1. Letterhead: Company details including registered name, business registration number, address, and contact information

2. Date: Issue date of the invoice

3. Invoice Reference Number: Unique identifier for the invoice

4. Recipient Details: Client's full name, company name (if applicable), and complete address

5. Service/Product Description: Detailed description of goods or services provided

6. Payment Details: Amount due, payment terms, due date, and acceptable payment methods

7. Bank Information: Company's bank account details for payment transfer

8. Tax Information: Sales tax details and company's tax registration number if applicable