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Bill Of Lading Invoice

Bill Of Lading Invoice Template for Malaysia

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Key Requirements PROMPT example:

Bill Of Lading Invoice

"I need a Bill of Lading Invoice for a shipment of automotive parts from Port Klang, Malaysia to Chennai, India, scheduled for March 2025, with payment via letter of credit and including special handling requirements for sensitive electronic components."

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Document background
The Bill of Lading Invoice is an essential document in international maritime trade, particularly within Malaysian jurisdiction where it must comply with the Carriage of Goods by Sea Act 1950 and related legislation. This document type is typically used in international shipping transactions where parties require a consolidated document that serves both as a bill of lading and a commercial invoice. It includes detailed information about the shipment, parties involved, vessel details, cargo specifications, and financial terms. The document is particularly important in letter of credit transactions and serves multiple legal functions: as a receipt for goods shipped, evidence of the contract of carriage, a document of title enabling the transfer of ownership, and a commercial invoice for payment purposes. It must comply with both Malaysian legal requirements and international shipping practices, making it a crucial tool in international trade documentation.
Suggested Sections

1. Document Title and Number: Clear identification of the document as a Bill of Lading Invoice with unique reference number

2. Carrier Information: Details of the shipping company/carrier including name, address, and registration information

3. Shipper Details: Complete information about the shipper/exporter including name, address, and contact details

4. Consignee Information: Details of the consignee/receiver including name, address, and contact information

5. Notify Party: Details of the party to be notified upon arrival of the shipment

6. Vessel and Voyage Details: Name of vessel, voyage number, port of loading, port of discharge, and sailing dates

7. Cargo Description: Detailed description of goods, including quantity, weight, measurement, and packaging details

8. Marks and Numbers: Container numbers, seal numbers, and other identifying marks

9. Invoice Details: Commercial details including unit price, total amount, currency, and payment terms

10. Freight and Charges: Breakdown of freight charges, surcharges, and other costs

11. Terms and Conditions: Standard terms and conditions of carriage and payment

12. Declarations: Required declarations regarding cargo condition and carrier liability

Optional Sections

1. Transhipment Details: Used when cargo involves transhipment at intermediate ports

2. Special Cargo Instructions: Required for dangerous goods, temperature-controlled cargo, or other special handling requirements

3. Insurance Details: Included when insurance is arranged through the carrier

4. Letter of Credit Reference: Required when payment is made through letter of credit

5. GST/Tax Information: Required for shipments subject to Malaysian GST or other tax requirements

6. Agent Details: Included when shipping agents are involved in the transaction

Suggested Schedules

1. Packing List: Detailed list of items shipped, including individual weights and measurements

2. Container Manifest: Detailed list of containers and their contents when multiple containers are used

3. Safety Data Sheets: Required for dangerous goods or hazardous materials

4. Certificate of Origin: When required for customs or preferential tariff purposes

5. Quality Certificates: Product quality or inspection certificates when required

6. Insurance Certificate: Copy of insurance certificate when cargo is insured

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Carrier
Shipper
Consignee
Notify Party
Vessel
Port of Loading
Port of Discharge
Goods
Container
Bill of Lading Number
Freight Charges
Shipping Marks
Clean Bill of Lading
Place of Delivery
Place of Receipt
Merchant
Invoice Amount
Payment Terms
Shipping Agent
Container Seal
Cargo Manifest
Delivery Order
Documentary Credit
Marine Insurance
Negotiable Bill of Lading
Package
Particular Average
Perils of the Sea
Received for Shipment
Shipped on Board
Stowage
Through Bill of Lading
Transport Document
Unit of Cargo
Voyage Number
Warehouse Receipt
Working Days
Business Hours
Malaysian Ringgit
Port Authority
Customs Authority
General Average
Demurrage
Detention
Force Majeure
Relevant Industries

Maritime and Shipping

International Trade

Logistics

Manufacturing

Import/Export

Retail

Agriculture

Oil and Gas

Mining

Chemical Industry

Automotive

Electronics

Textile

Food and Beverage

Commodities Trading

Relevant Teams

Logistics

Shipping Operations

International Trade

Documentation

Legal

Finance

Supply Chain

Customs Compliance

Commercial Operations

Export Administration

Import Administration

Trade Finance

Maritime Operations

Relevant Roles

Shipping Manager

Logistics Coordinator

Export Manager

Import Manager

Trade Finance Manager

Documentation Specialist

Customs Compliance Officer

Supply Chain Manager

Freight Forwarding Manager

Maritime Operations Manager

Commercial Manager

Trade Documentation Officer

Shipping Line Representative

Port Operations Manager

Legal Counsel

Credit Controller

International Trade Specialist

Industries
Carriage of Goods by Sea Act 1950: The primary Malaysian legislation governing bills of lading and sea carriage documents, incorporating the Hague Rules relating to bills of lading
Contracts Act 1950: Provides the fundamental principles of contract law in Malaysia, relevant for the contractual aspects of the bill of lading
Malaysian Customs Act 1967: Regulates customs procedures and documentation requirements for import/export transactions, including requirements for commercial invoices
Sales of Goods Act 1957: Governs the sale of goods transactions in Malaysia, relevant for the commercial aspects of the shipment
International Convention for the Unification of Certain Rules of Law relating to Bills of Lading (Hague Rules): International rules incorporated into Malaysian law governing rights and liabilities in relation to bills of lading
Electronic Commerce Act 2006: Relevant for electronic bills of lading and digital documentation in maritime trade
Bills of Exchange Act 1949: Relevant for the payment aspects and negotiable instruments related to the bill of lading invoice
Merchant Shipping Ordinance 1952: Contains provisions relating to shipping documentation and maritime commerce in Malaysian waters
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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