Office Tenancy Agreement Template for India

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Key Requirements PROMPT example:

Office Tenancy Agreement

"I need an Office Tenancy Agreement for leasing a 5,000 sq ft space in a Grade A building in Bangalore's tech park, where my IT company will be the tenant with a 5-year lease starting March 2025, including provisions for 24/7 operation and power backup."

Document background
The Office Tenancy Agreement is a crucial legal document used in India for establishing a formal lease relationship between property owners and businesses seeking office space. This document is essential when any business entity wants to lease commercial office premises and needs to clearly define the terms of occupancy, financial obligations, and operational responsibilities. The agreement must comply with Indian legal requirements, including the Transfer of Property Act, 1882, state-specific rent control laws, and registration requirements under the Registration Act, 1908. It typically includes provisions for rent, security deposits, maintenance charges, utilities, and other operational aspects specific to commercial properties. The document becomes particularly important in urban commercial centers where office space leasing is common and regulatory compliance is strictly enforced.
Suggested Sections

1. Parties: Details of the landlord and tenant, including registration/incorporation details for companies

2. Background: Brief context about the property, ownership, and purpose of the lease

3. Definitions: Definitions of key terms used throughout the agreement

4. Demised Premises: Detailed description of the leased premises and permitted use

5. Term and Commencement: Lease duration, commencement date, and lock-in period details

6. Rent and Deposits: Rent amount, payment terms, security deposit, and advance rent details

7. Escalation: Periodic rent increase terms and calculation method

8. Maintenance Charges: Common area maintenance charges and other recurring payments

9. Utilities and Services: Provisions for electricity, water, HVAC, and other utilities

10. Use and Occupation: Permitted use of premises and occupation rules

11. Repairs and Maintenance: Responsibilities for repairs and maintenance of the premises

12. Insurance: Insurance requirements for both parties

13. Assignment and Subletting: Restrictions and conditions for assignment or subletting

14. Landlord's Covenants: Obligations and warranties of the landlord

15. Tenant's Covenants: Obligations and warranties of the tenant

16. Damage and Destruction: Provisions for dealing with damage to premises

17. Default and Remedies: Events of default and corresponding remedies

18. Termination: Termination conditions and process

19. Hand-over: Conditions and process for premises handover at end of lease

20. Notices: Communication protocol between parties

21. Governing Law: Applicable law and jurisdiction

22. Dispute Resolution: Process for resolving disputes between parties

23. Miscellaneous: Standard boilerplate provisions including force majeure, severability, etc.

Optional Sections

1. Fit-out Works: Details of any permitted modifications or improvements by tenant - include if tenant will undertake significant modifications

2. Parking: Specific provisions for parking spaces - include if parking is separately allocated

3. Signage Rights: Rules regarding external and internal signage - include if specific signage requirements exist

4. Break Clause: Early termination options - include if parties want flexibility to end lease early

5. Right of First Refusal: Tenant's right to lease additional space - include for growing businesses

6. Service Level Agreement: Specific service standards for building maintenance - include for premium properties

7. Green Building Compliance: Environmental compliance requirements - include for green-certified buildings

8. Operating Hours: Specific provisions about access hours and air conditioning - include for buildings with restricted hours

9. Shared Facilities: Rules for using common facilities like conference rooms - include if shared facilities are available

Suggested Schedules

1. Schedule 1 - Property Description: Detailed description of premises including floor plan and carpet area

2. Schedule 2 - Rent Schedule: Detailed breakdown of rent, escalations, and payment schedule

3. Schedule 3 - Handover Condition: Detailed description of premises condition at handover

4. Schedule 4 - Building Rules: Detailed building rules and regulations

5. Schedule 5 - Maintenance Scope: Detailed scope of maintenance services and charges

6. Schedule 6 - Fit-out Guidelines: Technical specifications and guidelines for fit-out works

7. Schedule 7 - Insurance Requirements: Detailed insurance requirements for both parties

8. Schedule 8 - Utilities: Details of utility connections, sub-meters, and deposits

9. Appendix A - Registration Requirements: Documentation required for lease registration

10. Appendix B - Handover Checklist: Checklist for premises handover process

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Real Estate

Commercial Property

Office Space Management

Professional Services

Technology

Banking and Finance

Healthcare

Retail

Manufacturing

Education

Telecommunications

Consulting

Legal Services

Government and Public Sector

Relevant Teams

Legal

Facilities Management

Finance

Operations

Administration

Procurement

Real Estate

Compliance

Risk Management

Corporate Affairs

Relevant Roles

Legal Counsel

Property Manager

Facilities Manager

Real Estate Manager

Chief Financial Officer

Operations Director

Administration Manager

Procurement Manager

Business Development Manager

Company Secretary

Real Estate Agent

Corporate Lawyer

Finance Director

Chief Operating Officer

Office Manager

Compliance Officer

Property Consultant

Asset Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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