Temporary Suspension Letter Template for Hong Kong

The Temporary Suspension Letter is a crucial document used in Hong Kong employment contexts when businesses need to temporarily suspend employee duties due to various circumstances such as economic downturn, restructuring, or operational changes. This document, governed by Hong Kong employment law, particularly the Employment Ordinance (Cap. 57), serves to formally communicate the suspension terms while ensuring the continuation of the employment relationship. It includes essential information about the suspension period, financial arrangements, benefits status, and return-to-work conditions. The letter is particularly important in maintaining clear communication and legal compliance during challenging business periods, while protecting both employer and employee interests.

1. Letter Header: Company letterhead, date, reference number, and addressing details of the employee

2. Subject Line: Clear indication that this is a Temporary Suspension Letter

3. Opening Statement: Reference to the employment contract and current position of the employee

4. Reason for Suspension: Clear explanation of the circumstances necessitating the temporary suspension

5. Suspension Terms: Specific details about the suspension period, start date, and expected duration

6. Employment Status: Confirmation that the employment relationship continues despite the suspension

7. Financial Arrangements: Clear statement about salary and benefits during the suspension period

8. Return to Work: Process and conditions for returning to work after the suspension period

9. Contact Points: Details of who the employee should contact during the suspension period

10. Closing: Signature block and company representative details