Simple Solicitation Letter Template for Hong Kong

The Simple Solicitation Letter is a fundamental business communication tool used in the Hong Kong market to establish initial contact with potential clients or partners. This document type must be crafted in accordance with Hong Kong's legal requirements, particularly regarding personal data protection and commercial communication regulations. The letter typically includes company identification, clear business propositions, and mandatory compliance elements. It's particularly useful for businesses looking to expand their client base, introduce new products or services, or establish preliminary business relationships in Hong Kong. The Simple Solicitation Letter serves as a formal first point of contact and must balance professional presentation with legal compliance, including necessary disclaimers and privacy statements as required by Hong Kong law.

1. Letterhead and Date: Company details, including registered address and business registration number in Hong Kong

2. Recipient Information: Full name and address of the recipient, with proper title

3. Subject Line: Clear indication of the letter's purpose

4. Introduction: Brief company introduction and purpose of communication

5. Business Proposition: Clear outline of the business opportunity or proposal

6. Value Proposition: Key benefits and unique selling points

7. Call to Action: Specific next steps and how to proceed

8. Privacy Statement: Statement regarding handling of personal data as per PDPO requirements

9. Contact Information: Detailed contact information for follow-up

10. Closing and Signature: Professional closing with signatory's name and position