Separation Request Letter Template for Hong Kong

The Separation Request Letter is a formal document used by employees in Hong Kong to initiate the process of voluntary employment termination. This document is essential for maintaining professional standards and ensuring compliance with Hong Kong's Employment Ordinance (Cap. 57) when an employee wishes to end their employment relationship. The letter should be drafted with careful consideration of notice periods required under Hong Kong law, which vary based on employment contract terms and length of service. It serves as official documentation of the employee's intention to separate from the company and typically includes the proposed last working day, handover arrangements, and acknowledgment of continuing obligations such as confidentiality. The Separation Request Letter also provides a formal record for HR processes and helps ensure a smooth transition for both the departing employee and the organization.

1. Employee and Employer Details: Full names, addresses, and relevant contact information of both parties

2. Date: Current date and employee's start date with the company

3. Subject Line: Clear indication that this is a separation request letter

4. Formal Request Statement: Clear statement of intention to separate from employment

5. Last Working Day: Proposed or intended last day of employment, considering notice period requirements

6. Handover Information: Brief outline of current responsibilities and willingness to assist with transition

7. Acknowledgment of Obligations: Reference to confidentiality and any post-employment obligations

8. Closing Statement: Professional closing with gratitude and forward-looking statement

9. Signature Block: Space for employee's signature, name, and title