Job Joining Letter Template for Hong Kong

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Key Requirements PROMPT example:

Job Joining Letter

"I need a Job Joining Letter for a senior software developer position in Hong Kong, including stock options and relocation assistance from Singapore, with an expected start date of March 1, 2025."

Document background
The Job Joining Letter is a crucial document in Hong Kong's employment process, serving as the initial formal agreement between an employer and a new employee. It is typically issued after successful completion of job interviews and negotiations, but before the commencement of employment. The document must comply with Hong Kong's Employment Ordinance and related legislation, including requirements for mandatory employment terms. While more concise than a full employment contract, the Job Joining Letter contains essential information such as job title, salary, benefits, working hours, and start date. It's commonly used across all industry sectors in Hong Kong and can be adapted for various position levels, from entry-level to executive roles. The document creates a legally binding relationship once signed and is often followed by more detailed employment contracts or terms and conditions.
Suggested Sections

1. Company Letter Head: Official company letterhead including company name, address, and contact details

2. Date: Date of the letter issuance

3. Employee Address Block: Full name and address of the employee

4. Salutation: Formal greeting to the employee

5. Offer Introduction: Opening paragraph confirming the job offer and expressing welcome

6. Position Details: Job title, department, and reporting relationship

7. Start Date: Confirmed date of employment commencement

8. Compensation Package: Base salary, payment frequency, and any guaranteed bonuses

9. Working Hours: Standard working hours, days, and location

10. Probation Period: Length of probation period and terms

11. Benefits Summary: Overview of primary benefits including leave, medical, and MPF

12. Acceptance Terms: Instructions for accepting the offer and deadline

13. Closing: Concluding paragraph with contact for questions

14. Signature Block: Company representative signature and title

15. Acknowledgment: Space for employee signature and date

Optional Sections

1. Sign-On Bonus: Details of any one-time joining bonus, typically for senior positions or specialized roles

2. Equity/Share Options: Overview of any share-based compensation, usually for senior management positions

3. Relocation Assistance: Details of relocation support, if applicable for overseas or cross-border hires

4. Non-Compete Clause Reference: Brief mention of non-compete requirements, typically for senior roles or specialized positions

5. Confidentiality Statement: Brief confidentiality requirements, particularly for roles handling sensitive information

6. Variable Pay Structure: Overview of commission or bonus structures, typically for sales or performance-based roles

7. Pre-Employment Conditions: Any conditions that must be met before starting (e.g., background checks, medical examinations)

Suggested Schedules

1. Benefits Details: Detailed breakdown of employee benefits package and eligibility criteria

2. Compensation Structure: Detailed breakdown of salary components and variable pay calculations

3. Job Description: Detailed outline of role responsibilities and expectations

4. Company Policies Reference: List of key company policies that the employee needs to review and acknowledge

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Financial Services

Technology

Professional Services

Manufacturing

Retail

Healthcare

Education

Hospitality

Construction

Logistics and Transportation

Real Estate

Media and Entertainment

Telecommunications

Consumer Goods

Energy and Utilities

Relevant Teams

Human Resources

Finance

Legal

Information Technology

Sales

Marketing

Operations

Research and Development

Customer Service

Administration

Product Development

Business Development

Strategy

Compliance

Risk Management

Relevant Roles

Chief Executive Officer

Managing Director

Department Manager

Senior Executive

Project Manager

Software Developer

Financial Analyst

Sales Representative

Marketing Coordinator

Human Resources Officer

Administrative Assistant

Customer Service Representative

Operations Manager

Research Analyst

Legal Counsel

Account Manager

Technical Support Specialist

Business Development Manager

Data Scientist

Product Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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