Hire Letter Template for Hong Kong

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Key Requirements PROMPT example:

Hire Letter

"I need a hire letter for a senior software developer position in our Hong Kong fintech startup, including stock options and remote work provisions, with the employment starting March 1, 2025."

Document background
The Hire Letter is a fundamental employment document used in Hong Kong to formalize an employment offer and establish the employment relationship between an employer and a prospective employee. It must comply with the Hong Kong Employment Ordinance (Cap. 57) and other relevant employment legislation, including provisions for mandatory benefits such as the Mandatory Provident Fund (MPF). This document is typically issued after verbal agreement on key terms and before the commencement of employment, containing essential information such as job title, salary, benefits, working hours, and notice periods. The hire letter serves as both a formal offer of employment and, once accepted, a binding employment contract that protects both parties' interests and ensures compliance with local employment laws.
Suggested Sections

1. Company Letterhead and Date: Official company letterhead with company details and date of the letter

2. Employee Name and Address: Full name and address of the prospective employee

3. Job Title and Department: Specific position being offered and department/team placement

4. Start Date: Confirmed employment commencement date

5. Compensation Package: Base salary, payment frequency, and payment method

6. Working Hours: Standard working hours, days per week, and lunch break arrangements

7. Probation Period: Duration of probation period and assessment criteria

8. Leave Entitlements: Annual leave, sick leave, and other statutory leave entitlements

9. Benefits: MPF, medical insurance, and other standard company benefits

10. Notice Period: Required notice period for termination by either party

11. Acceptance and Signature: Space for both employer and employee signatures and date

Optional Sections

1. Bonus Structure: Include for roles with performance-based bonuses or commission structures

2. Stock Options/RSUs: For companies offering equity compensation, typically for senior roles

3. Non-compete Clause: For senior positions or roles with access to sensitive information

4. Confidentiality Requirements: Detailed confidentiality terms for roles handling sensitive information

5. Relocation Package: For positions requiring relocation from another city/country

6. Flexible Working Arrangements: For positions offering remote work or flexible hours

7. Training Requirements: For roles requiring specific professional qualifications or training

8. Technology and Equipment Provision: Details of company-provided equipment and usage policies

9. Travel Requirements: For positions involving regular business travel

Suggested Schedules

1. Schedule 1: Job Description: Detailed outline of job responsibilities and expectations

2. Schedule 2: Benefits Summary: Comprehensive list of all employee benefits and eligibility criteria

3. Schedule 3: Company Policies: Key company policies that form part of the employment terms

4. Schedule 4: Bonus/Commission Structure: Detailed breakdown of variable compensation calculations if applicable

5. Schedule 5: Confidentiality Agreement: Detailed confidentiality and data protection obligations

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Financial Services

Technology

Professional Services

Retail

Manufacturing

Healthcare

Education

Real Estate

Construction

Hospitality

Media and Entertainment

Telecommunications

Logistics and Transportation

Consumer Goods

Energy

Relevant Teams

Human Resources

Finance

Legal

Operations

Information Technology

Sales

Marketing

Customer Service

Research and Development

Product Development

Administration

Procurement

Quality Assurance

Business Development

Strategy

Relevant Roles

Chief Executive Officer

Chief Financial Officer

Chief Technology Officer

Managing Director

Director

Senior Manager

Manager

Assistant Manager

Supervisor

Executive

Associate

Analyst

Administrator

Coordinator

Officer

Specialist

Assistant

Entry Level Staff

Graduate Trainee

Intern

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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