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Business Ownership Letter

Business Ownership Letter Template for Hong Kong

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Key Requirements PROMPT example:

Business Ownership Letter

"I need a Business Ownership Letter for my Hong Kong-based tech startup (sole proprietorship) to open a corporate bank account with HSBC, showing that I am the 100% owner of the business which was registered in January 2025."

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Document background
The Business Ownership Letter is a crucial document in Hong Kong's business environment, designed to provide formal verification of business ownership and structure. This document becomes necessary in various scenarios, including bank account opening, loan applications, business transactions, or when dealing with government authorities. The letter must comply with Hong Kong's legal framework, particularly the Companies Ordinance (Cap. 622) and Business Registration Ordinance (Cap. 310). It typically contains essential information such as business registration details, owner identification, ownership percentage, and relevant declarations. The Business Ownership Letter serves as official evidence of ownership and can be used both locally and internationally for business purposes. Its format and content should reflect current Hong Kong legal requirements while being clear and comprehensive enough to serve its intended purpose.
Suggested Sections

1. Letter Header: Date, recipient details, and reference number if applicable

2. Business Identification: Full registered business name, Business Registration Number, and registered address

3. Owner Identification: Full legal name, identification details, and contact information of the business owner(s)

4. Ownership Declaration: Clear statement of ownership, including percentage of ownership if applicable, and date of acquisition

5. Business Structure: Legal form of the business (sole proprietorship, partnership, limited company)

6. Verification Statement: Declaration of truth and accuracy of the stated information

7. Signature Block: Owner's signature, name, date, and company chop if applicable

Optional Sections

1. Historical Ownership: Include when there have been previous ownership changes or transfers

2. Multiple Owner Details: Required when the business has multiple owners, detailing ownership proportions and relationships

3. Special Rights or Restrictions: Include when there are specific conditions or limitations on ownership

4. Purpose Statement: Add when the letter is being prepared for a specific purpose or recipient

5. Witness Section: Include when additional verification or authentication is required

Suggested Schedules

1. Business Registration Certificate: Copy of current Business Registration Certificate

2. Identification Documents: Copies of owner's identification documents

3. Share Certificates: If the business is a company, copies of share certificates

4. Ownership Transfer Documents: If applicable, documents showing transfer or acquisition of ownership

5. Company Search Results: Recent company search from Companies Registry (if applicable)

6. Partnership Agreement: If applicable for partnership businesses

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Financial Services

Real Estate

Retail

Manufacturing

Professional Services

Technology

Healthcare

Hospitality

Import/Export

Construction

Education

Transportation and Logistics

Relevant Teams

Legal

Compliance

Corporate Secretarial

Finance

Administration

Risk Management

Corporate Services

Business Development

Operations

Relevant Roles

Company Director

Business Owner

Managing Partner

Company Secretary

Legal Counsel

Compliance Officer

Chief Financial Officer

Account Manager

Business Development Manager

Risk Manager

Administrative Officer

Corporate Services Manager

Industries
Companies Ordinance (Cap. 622): Primary legislation governing the formation, operation, and dissolution of companies in Hong Kong, including provisions about ownership structures and shareholding
Business Registration Ordinance (Cap. 310): Governs the registration requirements for businesses in Hong Kong, including documentation of ownership and business particulars
Partnership Ordinance (Cap. 38): Relevant if the business ownership involves partnerships, defining rights and obligations of business partners
Electronic Transactions Ordinance (Cap. 553): Governs the validity of electronic records and signatures, which may be relevant for electronic versions of ownership documentation
Evidence Ordinance (Cap. 8): Relates to the admissibility of documents as evidence, including business records and ownership documentation
Contract and Rights of Third Parties Ordinance (Cap. 623): Governs contractual relationships and enforcement of contractual rights, relevant for the binding nature of the ownership letter
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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