Appraisal Transfer Letter Template for Hong Kong

1. Employee Consent Reference: Include when explicit employee consent has been obtained for the transfer

2. Data Protection Statement: Include when transferring sensitive personal data or when transferring data cross-border

3. Transfer Context: Include when the transfer is part of a larger corporate transaction or restructuring

4. Record Retention Requirements: Include when specific retention periods or requirements need to be communicated

5. Special Handling Instructions: Include when the appraisal records require specific handling or processing

1. Schedule A - List of Transferred Appraisals: Detailed inventory of all appraisal documents being transferred, including dates and types of assessments

2. Schedule B - Employee Details: Comprehensive list of employees whose appraisals are being transferred, including employee IDs and positions

3. Appendix 1 - Transfer Checklist: Checklist confirming all required documents and information have been included

4. Appendix 2 - Data Protection Guidelines: Guidelines for handling and protecting the transferred appraisal information

5. Appendix 3 - Consent Forms: Copies of relevant employee consent forms, if applicable