Terminating A Commercial Lease Letter Template for England and Wales

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Terminating A Commercial Lease Letter

"I need to draft a Terminating A Commercial Lease Letter for our retail store in Manchester, exercising our break clause effective March 1, 2025, and need to ensure all conditions about property repairs and outstanding rent are properly addressed."

Document background

A Terminating A Commercial Lease Letter is a crucial document used in England and Wales when either a landlord or tenant wishes to end a commercial lease agreement. This document must be carefully drafted to ensure compliance with the Landlord and Tenant Act 1954 and other relevant property legislation. It should be used when either party wishes to terminate the lease according to break clause provisions or at the natural end of the term. The letter must include specific details about the property, parties involved, termination date, and any conditions that must be met for valid termination. Proper service of this notice is essential for its legal validity.

Suggested Sections

1. Sender Details: Full name, address and contact information of the party sending the termination notice

2. Recipient Details: Full name, address and contact information of the party receiving the termination notice

3. Property Details: Complete address and description of the leased premises being terminated

4. Lease Reference: Details of the original lease including date, parties, and any reference numbers

5. Termination Notice: Clear statement of intention to terminate the lease and the effective termination date

6. Legal Basis: Reference to specific lease clause or statutory provision allowing termination

7. Signature Block: Space for signature, name, and date of the sending party

Optional Sections

1. Outstanding Obligations: Section detailing any remaining rent, service charges, or other financial obligations to be settled

2. Handover Requirements: Specific requirements for returning the property, including condition expectations and inspection arrangements

3. Deposit Return Details: Information regarding the return of any security deposit or other held funds

4. Without Prejudice: Optional legal protection clause when negotiating terms of termination

Suggested Schedules

1. Schedule of Dilapidations: Detailed list of repairs or maintenance required before lease termination

2. Inventory List: Comprehensive list of fixtures, fittings, and items to be returned or removed

3. Copy of Original Lease: Attached copy of the original lease agreement for reference

4. Photographic Evidence: Documentation of current property condition if relevant to termination terms

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Retail
Office Space
Industrial
Hospitality

Relevant Teams

Legal
Real Estate
Operations
Finance

Relevant Roles

Property Manager
Commercial Property Lawyer
Facilities Manager
Real Estate Director

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Let's create your Terminating A Commercial Lease Letter

Authors

Alex Denne

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