Recruitment Process Outsourcing Agreement Template for England and Wales

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Key Requirements PROMPT example:

Recruitment Process Outsourcing Agreement

"I need a Recruitment Process Outsourcing Agreement for my tech company to engage a global RPO provider who will handle all our technical recruitment across Europe, with specific KPIs for time-to-hire and candidate quality, starting from March 2025."

Document background
The Recruitment Process Outsourcing Agreement is designed for organizations seeking to outsource their recruitment processes to specialized providers. This contract type is particularly relevant when companies want to streamline their hiring processes, reduce recruitment costs, or access specialized expertise. Under English and Welsh law, the agreement encompasses essential elements including GDPR compliance, employment legislation, and recruitment regulations. It defines the scope of services, performance metrics, data handling procedures, and commercial terms while protecting both parties' interests in the recruitment relationship.
Suggested Sections

1. Parties: Details of the client company and the RPO provider

2. Background: Context of the agreement and high-level objectives

3. Definitions: Key terms used throughout the agreement

4. Services: Detailed scope of recruitment services to be provided

5. Service Levels and KPIs: Performance metrics and measurement criteria

6. Fees and Payment Terms: Pricing structure, payment schedule, and invoicing requirements

7. Data Protection: GDPR compliance and data handling procedures

8. Confidentiality: Protection of sensitive information

9. Term and Termination: Duration and conditions for ending the agreement

10. Governing Law: Jurisdiction and applicable law

Optional Sections

1. Volume Commitments: Minimum recruitment volumes - for large-scale RPO arrangements

2. International Services: Cross-border recruitment provisions - when recruiting across multiple jurisdictions

3. Technology Integration: ATS and HRIS integration requirements - when specific systems integration is needed

4. Transition Services: Process for transitioning from existing arrangements - when replacing an incumbent provider

Suggested Schedules

1. Service Description: Detailed breakdown of services and processes

2. Service Levels: Detailed KPIs and measurement methodology

3. Fee Schedule: Detailed pricing structure and payment terms

4. Data Processing Agreement: GDPR-compliant data processing terms

5. Implementation Plan: Timeline and milestones for service deployment

6. Key Personnel: Named individuals responsible for service delivery

7. Client Policies: Relevant client policies to be followed

8. Exit Plan: Process for service transition upon termination

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Industries

UK GDPR: Key data protection legislation governing how personal data of candidates and employees must be processed, stored, and transferred

Data Protection Act 2018: UK's implementation of data protection standards, working alongside UK GDPR to regulate personal data processing

Privacy and Electronic Communications Regulations: Regulations governing electronic communications, relevant for digital recruitment processes and candidate communications

Equality Act 2010: Legislation ensuring non-discrimination in recruitment processes across protected characteristics

Employment Agencies Act 1973: Primary legislation governing the conduct of employment agencies and recruitment businesses in the UK

Conduct of Employment Agencies and Employment Businesses Regulations 2003: Detailed regulations specifying how recruitment agencies must operate and their obligations to candidates and clients

Agency Workers Regulations 2010: Regulations ensuring equal treatment of agency workers, relevant when placing temporary staff

Companies Act 2006: Primary legislation governing company operations and corporate relationships in the UK

Contracts (Rights of Third Parties) Act 1999: Legislation governing how third parties may acquire rights under contracts

Bribery Act 2010: Anti-corruption legislation relevant to recruitment practices and business relationships

Modern Slavery Act 2015: Legislation requiring measures to ensure prevention of modern slavery in supply chains and recruitment processes

Immigration, Asylum and Nationality Act 2006: Legislation governing right to work checks and employment of foreign nationals

Rehabilitation of Offenders Act 1974: Legislation governing the disclosure of criminal convictions in recruitment processes

Trade Secrets Regulations 2018: Regulations protecting confidential business information and trade secrets during recruitment processes

Financial Services and Markets Act 2000: Legislation relevant when recruiting for regulated positions in financial services sector

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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