Hr Outsourcing Contract Template for England and Wales

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Key Requirements PROMPT example:

Hr Outsourcing Contract

"I need an HR Outsourcing Contract for my tech startup to engage a service provider who will handle all our HR functions including recruitment, payroll, and employee relations, starting from March 2025, with special emphasis on data protection and scalability as we plan to grow from 50 to 200 employees."

Document background

The HR Outsourcing Contract is essential for organizations looking to externalize their human resources functions to specialized service providers. This agreement, governed by English and Welsh law, defines the relationship between the HR service provider and the client company, covering crucial aspects such as service delivery, compliance requirements, data protection, and performance standards. It's particularly relevant in situations where companies seek to optimize their HR operations, reduce costs, or access specialized expertise while ensuring compliance with UK employment laws and regulations.

Suggested Sections

1. Parties: Identification of contracting parties, including registered addresses and company numbers

2. Background: Context of the agreement and brief description of why parties are entering into it

3. Definitions: Key terms used throughout the agreement

4. Services: Detailed description of HR services to be provided

5. Service Levels: Performance standards and KPIs

6. Fees and Payment: Pricing structure, payment terms, and invoicing procedures

7. Data Protection: GDPR compliance and data handling requirements

8. Confidentiality: Protection of sensitive information

9. Term and Termination: Duration and termination provisions

10. Liability and Indemnification: Risk allocation between parties

Optional Sections

1. TUPE Provisions: Required if employees may transfer between parties - use when staff transfer is likely

2. Change Control: Process for managing changes to services - use for complex or long-term contracts

3. Transition Services: Process for service handover - use when complex implementation is required

4. Business Continuity: Disaster recovery and service continuation - use for critical service provisions

Suggested Schedules

1. Schedule 1 - Services Description: Detailed breakdown of services to be provided

2. Schedule 2 - Service Levels: Detailed KPIs and performance metrics

3. Schedule 3 - Charges: Detailed pricing structure and payment terms

4. Schedule 4 - Data Processing Agreement: GDPR-compliant data processing terms

5. Schedule 5 - Implementation Plan: Timeline and milestones for service implementation

6. Schedule 6 - Key Personnel: Details of key staff from both parties

7. Schedule 7 - Exit Management: Procedures for contract termination and service transfer

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Professional Services
Technology
Manufacturing
Financial Services
Retail

Relevant Teams

Human Resources
Legal
Procurement
Finance
Operations

Relevant Roles

HR Director
Chief Human Resources Officer
Procurement Manager
Legal Counsel
Operations Director

Industries

Data Protection Laws: Compliance with UK General Data Protection Regulation (UK GDPR), Data Protection Act 2018, and Privacy and Electronic Communications Regulations (PECR)

Employment Laws: Adherence to Employment Rights Act 1996, Equality Act 2010, Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE), and Working Time Regulations 1998

Contract Law: Consideration of The Contracts (Rights of Third Parties) Act 1999 and Supply of Goods and Services Act 1982

Professional Services Regulations: Compliance with Provision of Services Regulations 2009 and Business Protection from Misleading Marketing Regulations 2008

Confidentiality and Trade Secrets: Implementation of Trade Secrets (Enforcement, etc.) Regulations 2018 requirements

Health and Safety: Compliance with Health and Safety at Work etc. Act 1974 and Management of Health and Safety at Work Regulations 1999

Anti-Bribery and Corruption: Adherence to Bribery Act 2010 requirements

Modern Slavery: Compliance with Modern Slavery Act 2015

Financial Services: If applicable, consideration of Financial Services and Markets Act 2000

Information Security: Implementation of Network and Information Systems Regulations 2018

Scope of Services: Clear definition of services to be provided, including deliverables and expectations

Data Protection and Confidentiality: Specific provisions for handling personal data and maintaining confidentiality

Service Levels and KPIs: Definition of performance metrics and service level agreements

Liability and Indemnification: Clear allocation of risks and responsibilities between parties

Termination Provisions: Conditions and procedures for contract termination

TUPE Implications: Handling of employee transfers and related obligations

Compliance Obligations: General regulatory compliance requirements and reporting obligations

Dispute Resolution: Procedures for handling disagreements and conflicts

Intellectual Property Rights: Protection and allocation of intellectual property

Insurance Requirements: Specification of required insurance coverage and limits

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Authors

Alex Denne

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