Remote Job Offer Letter Template for England and Wales

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Key Requirements PROMPT example:

Remote Job Offer Letter

"I need a Remote Job Offer Letter for a senior software developer position based in Manchester, with the employee working remotely from Spain, starting March 2025, including specific provisions for equipment allowance and quarterly travel to UK offices."

Document background
The Remote Job Offer Letter is designed for organizations seeking to formally engage employees in remote working arrangements under England and Wales law. This document is typically used when extending employment offers for positions that will be primarily or entirely performed remotely. It includes essential information about the role, compensation, working arrangements, and company policies while ensuring compliance with UK employment legislation. The letter serves as a preliminary agreement before the formal employment contract and should be tailored to address specific remote working considerations such as equipment provision, communication expectations, and data security requirements.
Suggested Sections

1. Company Information: Legal entity name, address, and registration details

2. Candidate Information: Full name and contact details of the prospective employee

3. Position Details: Job title, department, and reporting structure

4. Start Date: Proposed employment commencement date

5. Compensation: Salary, payment frequency, and any variable components

6. Working Hours: Expected work schedule and time zone considerations

7. Remote Work Arrangements: Location requirements and remote working expectations

Optional Sections

1. Probationary Period: Length and terms of probation period, if applicable

2. Equipment Provision: Details of company-provided equipment and technology

3. Expense Policy: Remote work-related expense reimbursement policy

4. Benefits Package: Additional benefits beyond statutory requirements

Suggested Schedules

1. Employee Handbook: Company policies and procedures

2. Remote Work Policy: Detailed guidelines for remote working

3. IT Security Policy: Data protection and system security requirements

4. Benefits Summary: Detailed overview of company benefits

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries
Relevant Teams
Relevant Roles
Industries

Employment Rights Act 1996: Core legislation covering basic employment rights, written statement requirements, notice periods, and unfair dismissal provisions for employees in England and Wales

Equality Act 2010: Legislation ensuring protection against discrimination, equal opportunities requirements, and reasonable accommodations in the workplace

Working Time Regulations 1998: Regulations governing working hours limitations, rest breaks, annual leave entitlements, and associated record keeping requirements

National Minimum Wage Act 1998: Legislation establishing minimum wage requirements and payment calculations for all workers

Health and Safety at Work Act 1974: Law covering home workplace safety considerations and employer responsibilities for remote workers' health and safety

Data Protection Act 2018 and UK GDPR: Legislation governing data protection requirements, privacy considerations for remote working, and information security protocols

Computer Misuse Act 1990: Law covering IT security requirements and system access protocols for remote workers

Employment Relations Act 1999: Legislation covering employment terms and conditions and collective rights for workers

Flexible Working Regulations 2014: Regulations governing the right to request flexible working and remote working arrangements

Electronic Communications Act 2000: Legislation covering electronic signatures and digital documentation requirements for remote employment contracts

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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