Hold Harmless Agreement For Volunteers Template for England and Wales

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Key Requirements PROMPT example:

Hold Harmless Agreement For Volunteers

"I need a Hold Harmless Agreement For Volunteers for my local community sports center that will be hosting a series of weekend youth tournaments starting March 2025, with approximately 50 volunteers helping with event management, first aid, and crowd control."

Document background
The Hold Harmless Agreement For Volunteers is essential for organizations in England and Wales that engage volunteers in their operations. This document is particularly important when volunteers participate in activities that may carry inherent risks. It provides protection for the organization while ensuring volunteers understand their roles and responsibilities. The agreement must comply with English law, including limitations on liability exclusions under the Unfair Contract Terms Act 1977 and cannot exclude liability for death or personal injury caused by negligence.
Suggested Sections

1. Parties: Identifies the organization and volunteer(s) entering into the agreement

2. Background: Explains the context of the volunteering arrangement and the purpose of the agreement

3. Definitions: Defines key terms used throughout the agreement including 'Voluntary Activities', 'Indemnification', and other relevant terms

4. Scope of Voluntary Activities: Defines the permitted activities, responsibilities, and limitations of the volunteer role

5. Indemnification Provisions: Details the hold harmless obligations and limitations on liability in accordance with English law

6. Duration: Specifies the period during which the agreement remains effective

7. Signatures: Execution block for all parties to sign and date the agreement

Optional Sections

1. Insurance Requirements: Details any insurance obligations and coverage requirements for the volunteer activities

2. Confidentiality: Provisions regarding the handling and protection of sensitive or confidential information

3. Health and Safety: Specific safety protocols and requirements for high-risk activities

4. Termination: Conditions and procedures for ending the agreement before its natural conclusion

Suggested Schedules

1. Schedule 1: Description of Voluntary Activities: Detailed list of permitted activities, duties, and responsibilities of the volunteer

2. Schedule 2: Safety Procedures: Specific safety protocols and procedures for the volunteer activities

3. Schedule 3: Insurance Details: Specific insurance requirements, coverage details, and minimum coverage amounts

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Compensation Act 2006: Primary legislation governing liability and compensation in relation to voluntary activities, providing certain protections for volunteers and organizations

Health and Safety at Work Act 1974: Establishes health and safety requirements when volunteers work alongside employees, setting standards for workplace safety

Occupiers Liability Acts 1957 and 1984: Defines the duty of care owed to visitors (including volunteers) and trespassers on premises

Unfair Contract Terms Act 1977: Sets limitations on exclusion clauses in agreements, restricting what liability can be excluded or limited

Consumer Rights Act 2015: May be relevant depending on context, particularly regarding fairness of terms and transparency

Duty of Care Principles: Common law principles establishing the standard of care owed to volunteers and the basis for negligence claims

Vicarious Liability: Common law principle determining when an organization might be held liable for actions of their volunteers

Volenti non fit injuria: Common law doctrine regarding voluntary assumption of risk, relevant to volunteer activities

Charity Commission Guidance: Regulatory guidance on proper management of volunteer relationships and agreements

Insurance Requirements: Legal and practical requirements for insurance coverage for volunteer activities

Employee vs Volunteer Distinction: Legal framework distinguishing volunteer status from employment relationships

Liability Exclusion Limitations: Legal restrictions preventing exclusion of liability for death, personal injury due to negligence, and fraudulent misrepresentation

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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