Privacy Release Form Template for Denmark

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Privacy Release Form

Document background

The Privacy Release Form is a crucial document used in Denmark when organizations need explicit consent for processing personal data under the General Data Protection Regulation (GDPR) and Danish Data Protection Act. This document is essential when standard privacy policies or terms of service are insufficient, particularly for specific, detailed consent requirements or special categories of personal data. The form typically details the types of data being processed, purpose of processing, duration of consent, and the data subject's rights, while ensuring compliance with both EU and Danish privacy laws. It's particularly important for scenarios involving marketing, research, media usage, or when sharing personal data with third parties.

Suggested Sections

1. Parties: Identification of the data subject (person giving consent) and the organization/individual receiving the authorization to use the personal data

2. Background: Brief context explaining why the privacy release is needed and its general purpose

3. Definitions: Clear definitions of key terms used in the document, including types of personal data, processing activities, and other relevant terminology

4. Scope of Release: Detailed description of what personal data is covered by the release

5. Purpose of Processing: Specific purposes for which the personal data will be used

6. Duration: Period for which the release is valid, including start date and end date or conditions for termination

7. Rights of the Data Subject: Statement of the individual's rights under GDPR, including right to withdraw consent

8. Data Security Measures: Overview of how the personal data will be protected

9. Signatures: Space for dated signatures of all parties

Optional Sections

1. Commercial Usage: Additional terms when personal data will be used for commercial purposes, including marketing

2. Third Party Sharing: Terms governing the sharing of personal data with third parties, including identification of such parties

3. International Transfer: Provisions for cases where personal data will be transferred outside the EU/EEA

4. Sensitive Data Processing: Special provisions for processing sensitive personal data (health, biometric, etc.)

5. Compensation: Terms regarding any payment or consideration for the use of personal data, if applicable

6. Media Rights: Specific provisions for use of images, videos, or other media containing personal data

Suggested Schedules

1. Schedule A - Types of Personal Data: Detailed list of all personal data covered by the release

2. Schedule B - Processing Activities: Detailed description of all processing activities to be performed with the personal data

3. Schedule C - Third Party Recipients: List of third parties who may receive the personal data and their purposes

4. Appendix 1 - Security Measures: Detailed description of technical and organizational measures to protect the personal data

5. Appendix 2 - Withdrawal Procedure: Step-by-step procedure for withdrawing consent

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