Model Consent Form Template for Denmark

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Model Consent Form

Document background

This Model Consent Form serves as a standardized template for organizations operating under Danish jurisdiction to obtain valid consent for personal data processing activities. It is designed to meet the stringent requirements of both the EU General Data Protection Regulation (GDPR) and the Danish Data Protection Act (Databeskyttelsesloven). The document should be used whenever organizations need to rely on consent as their legal basis for processing personal data, particularly in situations involving special categories of data, marketing activities, or complex processing operations. The Model Consent Form includes all necessary information required by law, such as the purpose of processing, categories of data collected, retention periods, and data subject rights, while remaining accessible and understandable to the average person. It is particularly crucial for ensuring compliance with the Danish requirements for valid consent, which emphasize transparency and the ability to demonstrate that consent was freely given, specific, informed, and unambiguous.

Suggested Sections

1. Data Controller Information: Clear identification of the organization collecting consent, including contact details and Data Protection Officer information if applicable

2. Purpose of Processing: Clear and specific description of why the personal data is being collected and how it will be used

3. Categories of Personal Data: Explicit listing of what personal data will be collected and processed

4. Legal Basis: Statement confirming consent as the legal basis and explaining the right to withdraw consent

5. Data Subject Rights: Clear explanation of individual rights under GDPR including access, rectification, erasure, and data portability

6. Data Retention: Information about how long the data will be kept and criteria for determining retention periods

7. Data Sharing: Information about any third parties who will receive the data and the purpose of such sharing

8. Consent Declaration: Clear, unambiguous statement of consent with signature/checkbox options and date

9. Withdrawal Information: Explanation of how to withdraw consent and the consequences of withdrawal

Optional Sections

1. International Transfers: Required when personal data will be transferred outside the EU/EEA, detailing safeguards in place

2. Special Categories of Data: Required when processing sensitive personal data (health, biometric, etc.), including explicit consent statement

3. Automated Decision Making: Required when automated processing or profiling is involved, explaining logic and consequences

4. Marketing Purposes: Required when consent includes direct marketing, specifying channels and frequency

5. Photography/Media Usage: Required when consent includes permission to use photos, videos, or other media

6. Parent/Guardian Consent: Required when the data subject is under 13 years old (Danish age of digital consent)

Suggested Schedules

1. Privacy Notice: Detailed privacy policy providing comprehensive information about data processing activities

2. Processing Activities: Detailed list of specific processing activities covered by the consent

3. Third Party Recipients: List of specific third parties who may receive the data, including their locations and purposes

4. Security Measures: Description of technical and organizational measures to protect personal data

5. Withdrawal Form: Template form for withdrawing consent easily

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