Generic Release Of Information Form Template for Denmark

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Generic Release Of Information Form

Document background

The Generic Release Of Information Form serves as a standardized document for obtaining explicit consent and authorization for the sharing of personal information under Danish jurisdiction. This document is essential when organizations or individuals need to transfer personal data to third parties while maintaining compliance with the Danish Data Protection Act and GDPR. It's particularly relevant in situations requiring structured information sharing, such as medical records transfers, educational record releases, or inter-organizational data sharing. The form incorporates necessary safeguards and explicit consent mechanisms required by Danish law, making it suitable for both routine and sensitive data transfers. It should be used whenever personal information needs to be shared beyond its original purpose of collection, ensuring transparency and legal compliance in data handling processes.

Suggested Sections

1. Parties: Identification of the data subject (person whose information is being released), the organization/person releasing the information, and the recipient(s) of the information

2. Background: Brief context explaining the purpose and nature of the information release

3. Definitions: Key terms used in the form, including types of information, processing activities, and relevant GDPR terminology

4. Information to be Released: Specific description of the personal data to be released, including categories of data and time period covered

5. Purpose of Release: Clear statement of the specific purpose(s) for which the information will be used

6. Duration and Expiry: Time period for which the release authorization is valid

7. Rights and Revocation: Statement of the data subject's rights under GDPR and how to revoke consent

8. Consent Declaration: Formal consent statement and signature section

Optional Sections

1. Special Categories of Data: Additional section required when sensitive data (health, biometric, etc.) is included in the release

2. Third Party Transfers: Required when information may be transferred to third parties or outside the EU/EEA

3. Emergency Contacts: Optional section for including emergency contact information when relevant to the purpose

4. Data Security Measures: Description of security measures for sensitive data transfers

Suggested Schedules

1. Schedule A - Detailed Data Categories: Comprehensive list of specific data categories to be released

2. Schedule B - Authorized Recipients: List of specific individuals or organizations authorized to receive the information

3. Appendix 1 - Privacy Notice: Detailed privacy notice explaining how the information will be processed

4. Appendix 2 - Processing Activities: Detailed description of processing activities to be performed on the released information

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