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Facilities Management Agreement
1. Parties: Identification of the service provider and client, including company details and registered addresses
2. Background: Context of the agreement, including brief description of the facilities and services required
3. Definitions and Interpretation: Definitions of key terms used throughout the agreement and rules of interpretation
4. Scope of Services: Detailed description of the facilities management services to be provided
5. Term and Commencement: Duration of the agreement, including start date and any extension options
6. Service Provider Obligations: Key obligations and responsibilities of the FM service provider
7. Client Obligations: Key obligations and responsibilities of the client
8. Performance Standards: Required service levels and quality standards
9. Staff and Subcontractors: Requirements for service provider personnel and use of subcontractors
10. Fees and Payment: Payment terms, fee structure, and invoicing requirements
11. Health, Safety and Environment: HSE requirements and compliance obligations
12. Insurance and Liability: Insurance requirements and limitation of liability provisions
13. Contract Management: Governance structure, meetings, and reporting requirements
14. Data Protection: GDPR compliance and data handling requirements
15. Termination: Termination rights and procedures
16. Exit and Handover: Requirements for service transition upon contract end
17. General Provisions: Standard boilerplate clauses including governing law, notices, etc.
1. Energy Management: Specific provisions for energy management services if included in scope
2. Sustainability Requirements: Additional environmental and sustainability obligations if required
3. Innovation and Continuous Improvement: Specific requirements for service improvement and innovation if desired
4. Asset Management: Detailed provisions for asset management if included in scope
5. Security Services: Specific provisions for security services if included in scope
6. Catering Services: Specific provisions for catering services if included in scope
7. Change Control: Formal process for managing changes to services or contract terms if required
8. Force Majeure: Specific force majeure provisions if required beyond general provisions
1. Schedule 1 - Service Specifications: Detailed specifications for each service to be provided
2. Schedule 2 - Properties: List and details of properties covered by the agreement
3. Schedule 3 - Key Performance Indicators: Detailed KPIs and measurement methodology
4. Schedule 4 - Pricing and Fee Structure: Detailed pricing, including rate cards and payment mechanisms
5. Schedule 5 - Staff and Key Personnel: Details of key staff positions and any TUPE implications
6. Schedule 6 - Required Insurance: Detailed insurance requirements and minimum coverage levels
7. Schedule 7 - Reporting Requirements: Templates and requirements for regular reporting
8. Schedule 8 - Contract Management Procedures: Detailed procedures for contract governance
9. Schedule 9 - Form of Performance Bond: Template for any required performance bond
10. Appendix A - Equipment Inventory: List of equipment provided by either party
11. Appendix B - Permits and Licenses: Copies of required permits and licenses
12. Appendix C - Health and Safety Requirements: Detailed HSE procedures and requirements
Authors
Applicable Law
Approved Subcontractor
Assets
Building
Building Systems
Business Day
Business Hours
Change Control Procedure
Client
Client Representatives
Commencement Date
Confidential Information
Contract Year
Core Services
Data Protection Laws
Definitive Service Levels
Emergency
Environmental Laws
Equipment
Exit Plan
Facilities
Force Majeure Event
Good Industry Practice
Health and Safety Requirements
Help Desk
Initial Term
Intellectual Property Rights
Key Performance Indicators
Key Personnel
Maintenance
Non-Core Services
Operating Hours
Performance Bond
Performance Credits
Performance Standards
Planned Maintenance
Premises
Preventive Maintenance
Property
Quality Management System
Reactive Maintenance
Relevant Authority
Relevant Permits
Reporting Period
Review Meetings
Service Credits
Service Level Agreement
Service Provider
Service Provider Personnel
Services
Service Specifications
Statutory Requirements
Term
Termination Date
TUPE
Utilities
Working Day
Workplace Regulations
Performance Standards
Payment
Health and Safety
Environmental Compliance
Staff and Resources
Subcontracting
Insurance
Indemnity
Liability
Confidentiality
Data Protection
Intellectual Property
Force Majeure
Change Control
Dispute Resolution
Termination
Exit Management
Assignment and Novation
Notices
Entire Agreement
Severability
Governing Law
Contract Management
Reporting
Quality Management
Asset Management
Emergency Response
Business Continuity
Compliance with Laws
Anti-Corruption
Audit Rights
Warranties
Security Requirements
Service Level Agreement
Price Adjustment
Key Personnel
Training
Documentation
Property Access
Utilities Management
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