Employee Privacy Notice Template for Denmark

The Employee Privacy Notice is a mandatory document required under both EU GDPR and Danish data protection law, serving as a transparent communication tool between employers and employees regarding personal data processing. It must be provided to employees at the time their personal data is collected and should be easily accessible throughout their employment. The notice needs to address all aspects of employee data processing, from recruitment through to post-employment record keeping, while ensuring compliance with specific Danish workplace data protection requirements. This document is particularly crucial given Denmark's strict interpretation of GDPR requirements and additional local regulations regarding employee data protection, including specific rules about health data processing and workplace monitoring.

1. Introduction: Overview of the notice's purpose and the company's commitment to data protection

2. Data Controller Information: Identity and contact details of the company and Data Protection Officer (if applicable)

3. Categories of Personal Data: Detailed list of personal data types collected and processed about employees

4. Purposes of Processing: Explanation of how and why employee personal data is used

5. Legal Bases for Processing: Legal grounds under GDPR for processing different types of personal data

6. Data Retention: How long different types of employee data are kept and criteria for retention periods

7. Data Sharing and Recipients: Information about third parties who receive employee data and international transfers

8. Data Security: Measures taken to protect employee personal data

9. Employee Rights: Explanation of GDPR data subject rights and how to exercise them

10. Updates to This Notice: Information about how changes to the notice will be communicated