Document background
The Employee Privacy Notice is a mandatory document required under both the EU General Data Protection Regulation (GDPR) and German data protection law, particularly the Federal Data Protection Act (BDSG). It must be provided to employees at the time their personal data is collected, typically during the hiring process and updated when processing activities change. The notice explains how the employer processes employee personal data, the legal bases for processing, data sharing practices, retention periods, and employee rights. Under German law, this document requires particular attention to local requirements, including Works Council consultation rights and specific provisions of the BDSG regarding employee data processing. The document should be written in clear, plain language while maintaining legal accuracy and covering all required information under Articles 13 and 14 of the GDPR and Section 26 BDSG.
