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Personal Data Protection Notice

Personal Data Protection Notice Template for Denmark

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Personal Data Protection Notice

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Document background
The Personal Data Protection Notice is a fundamental document required by both the EU General Data Protection Regulation (GDPR) and Danish data protection law. It must be provided whenever an organization collects and processes personal data of individuals in Denmark. The notice serves as a primary tool for ensuring transparency and accountability in data processing activities, helping organizations meet their legal obligations while informing data subjects about their rights. It should be provided at the time of data collection and must be easily accessible, written in clear and plain language, and contain all information required by Articles 13 and 14 of the GDPR, as well as any additional requirements under Danish law. This document is particularly important given Denmark's strong emphasis on data protection rights and the active enforcement role of Datatilsynet.
Suggested Sections

1. Identity and Contact Details: Information about the data controller, including company name, registration number, address, and contact details of the Data Protection Officer (if applicable)

2. Types of Personal Data Processed: Detailed list of personal data categories collected and processed

3. Purposes and Legal Bases: Explanation of why personal data is processed and the legal grounds under GDPR Article 6 (and Article 9 for special categories)

4. Recipients of Personal Data: Information about who receives or has access to the personal data, including categories of third-party processors

5. Data Retention: How long personal data is kept and criteria used to determine retention periods

6. Data Subject Rights: Explanation of individual rights under GDPR including access, rectification, erasure, and data portability

7. Right to Complain: Information about the right to lodge a complaint with Datatilsynet (Danish DPA)

8. Source of Data: Where the personal data comes from, if not collected directly from the individual

9. Changes to the Notice: Information about how changes to the notice will be communicated

Optional Sections

1. International Transfers: Include when personal data is transferred outside the EU/EEA, detailing transfer mechanisms and safeguards

2. Automated Decision Making: Include when automated decision-making or profiling is used, explaining the logic and consequences

3. Cookies and Tracking: Include when websites or apps use cookies or similar tracking technologies

4. Children's Privacy: Include when services may be used by or data collected from children under 13

5. Marketing Communications: Include when personal data is used for direct marketing purposes

6. Employment Data Processing: Include when notice applies to employee data processing

7. CCTV Monitoring: Include when video surveillance is used on premises

Suggested Schedules

1. Cookie List: Detailed list of cookies used, their purposes, and duration

2. Third Party Processors: List of data processors, their locations, and processing purposes

3. Technical and Security Measures: Details of security measures implemented to protect personal data

4. Retention Schedule: Detailed retention periods for different categories of personal data

5. International Transfer Mechanisms: Details of transfer mechanisms and safeguards for international data transfers

Authors

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Relevant legal definitions
Personal Data
Processing
Data Subject
Data Controller
Data Processor
Special Categories of Personal Data
Consent
Data Protection Officer
Supervisory Authority
Datatilsynet
Third Party
Recipient
Data Protection Legislation
GDPR
Danish Data Protection Act
Data Breach
Profiling
Pseudonymisation
Filing System
Cross-border Processing
Information Society Service
Biometric Data
Genetic Data
Automated Decision-Making
Transfer
Cookie
Log Data
Direct Marketing
Legitimate Interest
Data Minimization
Relevant Industries
Relevant Teams
Relevant Roles
Industries
General Data Protection Regulation (GDPR): The primary EU regulation governing personal data protection, directly applicable in Denmark. It sets fundamental principles for data processing, individual rights, and organizational obligations.
Danish Data Protection Act (Databeskyttelsesloven): The national law implementing and supplementing the GDPR in Denmark, providing specific Danish requirements and derogations allowed under the GDPR.
Danish Act on Electronic Communications Networks and Services: Regulates electronic communications including requirements for processing personal data in electronic communications and cookie usage.
Danish Marketing Practices Act (Markedsføringsloven): Contains provisions on direct marketing and electronic communications that involve personal data processing.
Guidelines from Datatilsynet (Danish Data Protection Agency): Official guidance and interpretations from the Danish supervisory authority on how to comply with data protection requirements.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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