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Notice Of Personal Data Processing

Notice Of Personal Data Processing Template for Denmark

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Notice Of Personal Data Processing

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Document background
The Notice of Personal Data Processing is a fundamental document required by both the EU General Data Protection Regulation (GDPR) and Danish data protection law. Organizations must provide this notice to individuals when collecting their personal data, whether directly or indirectly. The notice ensures transparency in data processing activities and helps organizations comply with their legal obligations under Article 13 and 14 of the GDPR. It must include specific information about the data controller, processing purposes, legal bases, data recipients, international transfers, retention periods, and data subject rights. In the Danish context, this notice must also comply with additional requirements set out in the Danish Data Protection Act and related regulations. The document should be written in clear, plain language and be easily accessible to all data subjects.
Suggested Sections

1. Identity and Contact Details: Information about the data controller, including company name, registration number, address, and contact details of the Data Protection Officer (if applicable)

2. Types of Personal Data: Detailed description of the categories of personal data being processed

3. Purposes of Processing: Clear explanation of why the personal data is being collected and processed, including the legal basis for each purpose

4. Legal Basis: Specification of the legal grounds under Article 6 (and Article 9 if applicable) of GDPR for each processing activity

5. Recipients of Personal Data: Information about who receives or has access to the personal data, including any third-party processors

6. International Transfers: Details of any transfers of personal data outside the EU/EEA and the safeguards in place

7. Retention Periods: Information about how long personal data will be stored, or the criteria used to determine this period

8. Data Subject Rights: Explanation of individual rights under GDPR, including access, rectification, erasure, and data portability

9. Right to Withdraw Consent: Information about the right to withdraw consent where processing is based on consent

10. Right to Complain: Information about the right to lodge a complaint with the Danish Data Protection Agency

11. Automated Decision-Making: Information about any automated decision-making, including profiling, and its significance and consequences

Optional Sections

1. Special Categories of Data: Additional information required when processing sensitive personal data under Article 9 GDPR

2. Employee Data Processing: Specific information about workplace monitoring and employee data processing, required when the notice applies to employees

3. Marketing Communications: Additional information required when personal data is used for direct marketing purposes

4. Cookie Information: Details about website cookies and similar technologies, required when the organization operates websites or apps

5. Children's Data: Special provisions for processing children's personal data, required when services are offered to children

6. CCTV Monitoring: Specific information about video surveillance, required when CCTV systems are in use

7. Biometric Data Processing: Additional information required when processing biometric data for identification purposes

Suggested Schedules

1. Schedule 1 - Detailed Processing Activities: Comprehensive list of specific processing activities, including purposes, data categories, and retention periods

2. Schedule 2 - Third Party Processors: List of data processors, their locations, and the processing activities they perform

3. Schedule 3 - Technical and Organizational Measures: Description of security measures implemented to protect personal data

4. Schedule 4 - Cookie List: Detailed list of cookies used, their purposes, and duration

5. Schedule 5 - International Transfer Mechanisms: Details of transfer mechanisms used for international data transfers, including Standard Contractual Clauses or adequacy decisions

Authors

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Relevant legal definitions
Personal Data
Processing
Data Subject
Data Controller
Data Processor
Special Categories of Personal Data
Consent
Legitimate Interest
Data Protection Officer
Supervisory Authority
Datatilsynet
Third Party
Recipient
Filing System
Profiling
Pseudonymization
Data Minimization
Cross-border Processing
International Transfer
Data Protection Impact Assessment
Binding Corporate Rules
Standard Contractual Clauses
Automated Decision-Making
Joint Controllers
Cookie
Log Data
Technical and Organizational Measures
Data Breach
Right of Access
Right to Rectification
Right to Erasure
Right to Data Portability
Privacy Notice
Data Protection Legislation
Clauses
Controller Identity
Data Protection Officer Contact
Purpose Specification
Legal Basis
Data Categories
Data Recipients
Data Transfers
Retention Period
Data Subject Rights
Withdrawal of Consent
Complaint Rights
Automated Decision Making
Data Security
Data Sharing
International Transfers
Cookie Usage
Marketing Communications
Data Collection Methods
Mandatory Information
Children's Privacy
Updates to Notice
Contact Information
Breach Notification
Special Categories Processing
Legitimate Interests
Third Party Processing
Data Protection Measures
Record Keeping
Employee Monitoring
CCTV Recording
Relevant Industries
Relevant Teams
Relevant Roles
Industries
General Data Protection Regulation (GDPR): The EU's comprehensive data protection law that sets requirements for personal data processing, including transparency obligations and information that must be provided to data subjects
Danish Data Protection Act (Databeskyttelsesloven): The national law implementing GDPR in Denmark, providing specific requirements for data processing in the Danish context
Danish Executive Order on Data Protection (Databeskyttelsesbekendtgørelsen): Detailed regulations supplementing the Danish Data Protection Act with specific requirements for data processing notices and documentation
Danish Marketing Practices Act (Markedsføringsloven): Relevant for data processing notices when personal data is used for marketing purposes, including requirements for consent and information provision
Danish Electronic Communications Act (Lov om elektroniske kommunikationsnet og -tjenester): Applicable when processing involves electronic communications data, including requirements for information about cookies and similar technologies
Danish Employment Law (Ansættelsesretlige regler): Relevant when processing employee data, including specific requirements for information about workplace monitoring and data collection
EU ePrivacy Directive (as implemented in Danish law): Specific requirements for processing electronic communications data and use of cookies, complementing GDPR requirements
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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