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Billing Statement Form

Billing Statement Form Template for Germany

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Key Requirements PROMPT example:

Billing Statement Form

"I need a Billing Statement Form template for my IT consulting company that handles recurring monthly service charges, includes English translations of key terms, and allows for both Euro and USD billing options for our international clients starting January 2025."

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Document background
The Billing Statement Form is a fundamental business document used in German commercial transactions to formally request payment for goods or services provided. This document must strictly comply with German VAT regulations (Umsatzsteuergesetz) and commercial law requirements (Handelsgesetzbuch), making it suitable for both domestic and international business transactions within the German jurisdiction. The form includes mandatory elements such as unique invoice numbers, tax identification details, comprehensive price breakdowns, and specific VAT-related information. It serves multiple purposes: as a legal record of transaction, a tax document for VAT purposes, and an official payment request. The document is designed to be adaptable across various business sectors while maintaining compliance with German regulatory requirements, making it an essential tool for business operations in Germany.
Suggested Sections

1. Company Information Header: Sender's complete business details including company name, legal form, address, tax ID, and VAT ID number

2. Customer Information: Recipient's complete details including name, address, and if applicable, their VAT ID number

3. Invoice Details: Invoice number, date of issue, delivery/service date, and payment terms

4. Service/Product Description: Detailed itemization of products/services, including quantities and unit prices

5. Price Calculation: Subtotal, discounts if applicable, net amount

6. Tax Information: VAT rate(s), VAT amount(s), and total amount including VAT

7. Payment Information: Bank account details, payment methods accepted, and due date

8. Legal Notices: Mandatory legal information including company registration details and jurisdiction

Optional Sections

1. Delivery Address: Include when shipping address differs from billing address

2. Reference Numbers: For purchase orders, delivery notes, or customer reference numbers when applicable

3. Special Payment Terms: For installment payments or special payment arrangements

4. Discount Information: When early payment discounts (Skonto) are offered

5. Service Period: For recurring services or subscription-based billing

6. Tax Exemption Notice: When goods/services are tax-exempt or reverse charge applies

7. Special Notes: For project-specific information or special conditions

Suggested Schedules

1. Detailed Service Record: Itemized breakdown of services rendered, including dates and personnel

2. Time Sheet: For time-based services, showing detailed time recordings

3. Delivery Documentation: Copies of delivery notes or proof of service

4. Price Calculation Details: Detailed breakdown of complex price calculations or special rates

5. Terms and Conditions: General terms and conditions of business if referenced in the invoice

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Retail

Manufacturing

Professional Services

Information Technology

Construction

Healthcare

Education

Hospitality

E-commerce

Consulting

Financial Services

Telecommunications

Transportation and Logistics

Real Estate

Energy and Utilities

Relevant Teams

Accounts Receivable

Finance

Accounting

Tax

Treasury

Credit Control

Billing Operations

Financial Planning & Analysis

Compliance

Revenue Operations

Relevant Roles

Accounts Receivable Manager

Financial Controller

Accounting Manager

Billing Coordinator

Finance Director

Tax Specialist

Accounts Manager

Business Owner

Financial Analyst

Bookkeeper

Credit Controller

Invoice Processing Specialist

Finance Operations Manager

Compliance Officer

Treasury Manager

Industries
Umsatzsteuergesetz (UStG): German VAT Act - Specifies mandatory invoice elements including VAT ID, tax amounts, and rates that must appear on invoices
Handelsgesetzbuch (HGB): German Commercial Code - Defines basic requirements for commercial documentation and record-keeping obligations
GoBD (Grundsätze zur ordnungsmäßigen Führung und Aufbewahrung von Büchern, Aufzeichnungen und Unterlagen in elektronischer Form): Principles for proper management and storage of books, records and documents in electronic form - Relevant for electronic billing and storage requirements
BGB (Bürgerliches Gesetzbuch) §§ 312a-312k: German Civil Code sections on consumer protection - Relevant when billing private individuals, including information obligations
Preisangabenverordnung (PAngV): Price Indication Regulation - Governs how prices must be displayed and broken down in invoices to consumers
Rechnungsabgrenzungsverordnung: Invoice Delimitation Regulation - Specifies requirements for the temporal delimitation of invoices and billing periods
Datenschutz-Grundverordnung (DSGVO): General Data Protection Regulation (GDPR) - Relevant for handling personal data in billing processes
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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