Proforma Invoice For International Shipping Template for Australia

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Key Requirements PROMPT example:

Proforma Invoice For International Shipping

"I need a Proforma Invoice for International Shipping to export automotive parts from Melbourne to Germany, with delivery scheduled for March 2025, including specific EU compliance certificates and payment via letter of credit."

Document background
The Proforma Invoice For International Shipping is a fundamental document in Australian international trade transactions, serving as a preliminary invoice and customs declaration. It is typically used before the actual shipment of goods to provide the buyer with detailed information about the purchase and to facilitate customs clearance processes. The document must comply with Australian customs legislation, taxation requirements (including GST considerations), and international trade regulations. It includes essential information such as product descriptions, HS codes, pricing, shipping terms, and payment conditions. This document is particularly important for obtaining import permits, arranging letters of credit, and declaring goods to customs authorities both in Australia and the destination country.
Suggested Sections

1. Invoice Details: Essential information including proforma invoice number, date, and validity period

2. Seller Information: Complete details of the exporter including business name, ABN, address, and contact information

3. Buyer Information: Complete details of the importer including business name, tax ID, address, and contact information

4. Product Details: Detailed description of goods, including HS codes, quantity, unit price, and total value

5. Payment Terms: Specified payment conditions, method of payment, and banking details

6. Shipping Terms: Incoterms, delivery terms, mode of transport, and estimated delivery date

7. Total Value Declaration: Breakdown of costs including subtotal, shipping costs, insurance, and total invoice value

8. Country of Origin: Declaration of where goods were manufactured or produced

9. Declaration of Compliance: Statement confirming accuracy of information and compliance with export/import regulations

Optional Sections

1. Insurance Details: Required when insurance is included in the shipping terms (e.g., CIF Incoterms)

2. Special Handling Instructions: Include when shipping dangerous, fragile, or temperature-sensitive goods

3. Export License Details: Required when shipping controlled or restricted goods

4. Letter of Credit Information: Include when payment is being made via letter of credit

5. Certification Requirements: Include when specific certifications (e.g., phytosanitary, halal) are required for the shipment

Suggested Schedules

1. Schedule A - Detailed Product Specifications: Comprehensive technical specifications, dimensions, and materials of products

2. Schedule B - Packing List: Detailed breakdown of package contents, weights, and dimensions

3. Schedule C - Quality Certificates: Copies of relevant quality certifications or standards compliance documents

4. Appendix 1 - Banking Details: Complete banking information for international wire transfers

5. Appendix 2 - Terms and Conditions: Standard terms and conditions applicable to the proforma invoice

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Manufacturing

Retail

Agriculture

Mining

Technology

Pharmaceuticals

Automotive

Textiles

Food and Beverage

Chemical

Electronics

Construction Materials

Consumer Goods

Industrial Equipment

Medical Supplies

Relevant Teams

Logistics

Export

Import

Finance

Sales

Supply Chain

Customs Compliance

International Trade

Operations

Documentation

Commercial

Accounts Receivable

Shipping

Relevant Roles

Export Manager

Import Coordinator

Logistics Manager

Trade Finance Manager

Customs Compliance Officer

International Sales Manager

Supply Chain Manager

Shipping Coordinator

Commercial Manager

Trade Documentation Specialist

Global Trade Compliance Manager

Finance Controller

Operations Manager

Business Development Manager

Account Executive - International Sales

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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