Proforma Invoice For International Shipping Template for New Zealand

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Key Requirements PROMPT example:

Proforma Invoice For International Shipping

"I need a Proforma Invoice For International Shipping for exporting dairy products from New Zealand to Japan, with specific temperature-controlled shipping requirements and health certification documentation for delivery in March 2025."

Document background
The Proforma Invoice For International Shipping is a fundamental document in New Zealand's international trade operations. It is typically used before the actual shipment of goods to provide the buyer with a binding quote and to facilitate customs clearance and payment arrangements. This document becomes particularly important in New Zealand's context due to its geographical isolation and heavy reliance on maritime trade. The proforma invoice must comply with New Zealand's Customs and Excise Act 2018, GST regulations, and international trade requirements. It includes essential information such as product descriptions, quantities, prices, shipping terms, and payment conditions. The document is crucial for obtaining import licenses, arranging letters of credit, and ensuring smooth customs clearance processes. It serves as a key reference point for all parties involved in the international shipping transaction, from exporters and importers to customs authorities and shipping companies.
Suggested Sections

1. Supplier Information: Complete details of the exporting company including legal name, address, tax numbers, and contact information

2. Buyer Information: Complete details of the importing company including legal name, delivery address, and contact information

3. Invoice Details: Proforma invoice number, date, and reference numbers

4. Product Details: Detailed description of goods, quantities, unit prices, and total amounts

5. Shipping Terms: Incoterms, delivery terms, and shipping method

6. Payment Terms: Payment conditions, currency, and banking details

7. Total Calculations: Subtotal, taxes (if applicable), shipping costs, insurance, and final total

8. Country of Origin: Declaration of where goods are manufactured or produced

9. Declarations: Standard declarations required for customs and export purposes

Optional Sections

1. Insurance Details: Include when shipping insurance is specifically arranged and needs to be documented

2. Special Handling Instructions: Include for goods requiring specific temperature control, handling care, or special storage conditions

3. Import License Information: Include when goods require specific import licenses in the destination country

4. Letter of Credit Details: Include when payment is being made via letter of credit

5. Certification Declarations: Include when products require specific certification (e.g., halal, organic, health certificates)

Suggested Schedules

1. Detailed Packing List: Itemized list showing packaging details, weights, and dimensions of each package

2. Product Specifications: Technical specifications and details of products being shipped

3. Required Certificates: Copies of relevant certificates required for customs clearance

4. Banking Instructions: Detailed banking information and special payment instructions

5. Shipping Labels: Templates or copies of shipping labels to be used on packages

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Relevant Industries

Manufacturing

Agriculture and Food

Retail

Wholesale Trade

Technology and Electronics

Textile and Apparel

Automotive

Chemical and Pharmaceuticals

Mining and Resources

Consumer Goods

Industrial Equipment

Wine and Beverages

Timber and Forest Products

Marine Products

Agricultural Technology

Relevant Teams

Logistics

Export

Import

Finance

Sales

Supply Chain

Operations

Documentation

Compliance

Procurement

Commercial

Shipping

Customer Service

Trade Finance

Global Trade

Relevant Roles

Export Manager

Import Coordinator

Shipping Manager

Customs Compliance Officer

Trade Finance Manager

Logistics Coordinator

Supply Chain Manager

International Sales Representative

Documentation Specialist

Commercial Manager

Finance Controller

Operations Manager

Trade Documentation Clerk

Procurement Manager

Global Trade Compliance Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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