Marquee Risk Assessment Template for Australia

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Key Requirements PROMPT example:

Marquee Risk Assessment Template

"I need a Marquee Risk Assessment Template for a large-scale music festival in Brisbane happening in March 2025, with multiple marquees of varying sizes that will host up to 5,000 people across the venue, including specific considerations for extreme weather conditions and crowd management."

Document background

The Marquee Risk Assessment Template has been developed to address the growing need for standardized safety assessment procedures in the Australian events industry. This document is essential for any organization or individual involved in the installation, management, or use of marquees for public or private events. It aligns with Australian Work Health and Safety legislation, local government requirements, and industry best practices. The template should be used prior to any marquee installation to systematically identify potential hazards, assess risks, and implement appropriate control measures. It includes specific considerations for weather conditions, structural integrity, emergency procedures, and public safety, making it suitable for various event types and scales across Australian jurisdictions.

Suggested Sections

1. 1. Document Control: Details of document version, review dates, and responsible persons for maintaining the risk assessment

2. 2. Site Details: Specific location information, site characteristics, and environmental conditions that may affect marquee installation and use

3. 3. Scope of Assessment: Purpose and extent of the risk assessment, including type of marquee and intended use

4. 4. Risk Assessment Methodology: Explanation of risk rating system and assessment criteria used

5. 5. Hazard Identification: Comprehensive list of potential hazards associated with marquee installation, use, and dismantling

6. 6. Risk Analysis and Evaluation: Detailed assessment of identified risks, including likelihood and consequence ratings

7. 7. Control Measures: Specific controls to be implemented for each identified risk

8. 8. Emergency Procedures: Emergency response plans and evacuation procedures

9. 9. Monitoring and Review: Procedures for ongoing monitoring of risks and review of control measures

Optional Sections

1. Weather Management Plan: Required for outdoor installations, detailing specific measures for different weather conditions

2. Crowd Management Assessment: Required for large events with significant attendance

3. Equipment-Specific Risk Assessment: Required when specialized equipment or staging is being used within the marquee

4. Food and Beverage Service Assessment: Required when catering services will be provided within the marquee

5. Noise Management Plan: Required for events with amplified music or in noise-sensitive areas

Suggested Schedules

1. Schedule A: Site Inspection Checklist: Detailed checklist for pre-installation site assessment

2. Schedule B: Installation Checklist: Step-by-step checklist for safe marquee installation

3. Schedule C: Weather Monitoring Log: Template for recording weather conditions and actions taken

4. Schedule D: Equipment Register: List of all equipment used with maintenance and inspection records

5. Appendix 1: Emergency Contact List: List of emergency services and key personnel contacts

6. Appendix 2: Risk Matrix: Standard risk assessment matrix used for evaluation

7. Appendix 3: Relevant Legislation and Standards: Reference list of applicable laws, regulations, and standards

8. Appendix 4: Incident Report Form: Template for recording and reporting any incidents or near-misses

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Events and Entertainment

Hospitality

Sports and Recreation

Wedding and Celebrations

Corporate Events

Exhibition and Trade Shows

Education

Local Government

Tourism

Agriculture (for agricultural shows and events)

Relevant Teams

Operations

Risk and Compliance

Events Management

Health and Safety

Facilities Management

Quality Assurance

Emergency Response

Project Management

Site Operations

Venue Management

Relevant Roles

Event Manager

Safety Officer

Risk Assessment Coordinator

Compliance Manager

Operations Manager

Site Manager

Project Manager

Event Planner

Venue Manager

WHS Coordinator

Installation Supervisor

Quality Assurance Manager

Emergency Response Coordinator

Facilities Manager

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