Fete Risk Assessment Generator for Australia

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Key Requirements PROMPT example:

Fete Risk Assessment Template

"I need a Fete Risk Assessment Template for a large school fundraising event planned for March 2025, which will include food stalls, amusement rides, and live performances, with an expected attendance of 2000 people."

Document background

The Fete Risk Assessment Template has been developed to address the comprehensive risk management requirements for community fetes and similar events in Australia. This document serves as an essential tool for event organizers, helping them comply with Work Health and Safety Act 2011 requirements and state-specific regulations while ensuring the safety of all participants, volunteers, and attendees. The template covers all critical aspects of fete organization, from general event hazards to specific activity risks, and includes guidance for both standard and optional fete elements. It is designed to be adaptable for events of various sizes while maintaining compliance with Australian safety standards and local government requirements. The document is particularly valuable for organizations that may not have extensive event management experience, providing them with a structured approach to risk assessment and management.

Suggested Sections

1. Event Details: Basic information about the fete including date, location, expected attendance, and key contact personnel

2. Risk Assessment Methodology: Explanation of risk rating matrix and how to use the assessment template

3. General Event Hazards: Assessment of common risks applicable to the overall event such as weather, crowd management, emergency access, and first aid provisions

4. Food and Beverage Operations: Risk assessment for all food handling, preparation, and service activities

5. Setup and Teardown: Risks associated with event construction, equipment installation, and post-event dismantling

6. Public Access and Egress: Assessment of entrance/exit points, crowd flow, and emergency evacuation routes

7. Staff and Volunteer Management: Risk assessment for all personnel involved in running the fete, including training and supervision requirements

8. Emergency Response Procedures: Details of emergency protocols, communication channels, and incident response plans

9. Control Measures and Monitoring: Documentation of risk mitigation strategies and ongoing monitoring requirements

Optional Sections

1. Amusement Rides and Attractions: Risk assessment for mechanical rides, bouncy castles, and similar attractions - include when these features are planned for the fete

2. Animal Activities: Risk assessment for petting zoos or animal displays - include when animals will be present at the event

3. Performance Areas: Risk assessment for stages, performance spaces, and associated equipment - include when live entertainment is planned

4. Vehicle Management: Assessment of risks related to vehicles on site during setup and operation - include when vehicle access is required during the event

5. Specific Weather Contingencies: Detailed plans for extreme weather scenarios - include for outdoor events or when seasonal weather risks are significant

6. Cash Handling: Risk assessment for money management and security - include when significant cash transactions are expected

7. Special Effects: Risk assessment for fireworks, smoke machines, or other special effects - include when these elements are planned

Suggested Schedules

1. Schedule A - Risk Matrix: Detailed risk assessment matrix showing likelihood and consequence ratings

2. Schedule B - Site Map Template: Template for creating a detailed site map showing key areas, facilities, and emergency points

3. Schedule C - Emergency Contact List: Template for recording all emergency and key stakeholder contact details

4. Schedule D - Incident Report Form: Standard form for recording any incidents or accidents during the event

5. Schedule E - Safety Equipment Checklist: Comprehensive list of required safety equipment and their locations

6. Schedule F - Pre-Event Inspection Checklist: Detailed checklist for final safety inspection before event opening

7. Appendix 1 - Common Hazard Guide: Reference guide of common fete hazards and typical control measures

8. Appendix 2 - Legislative Requirements: Summary of relevant legislation and compliance requirements

9. Appendix 3 - Weather Warning Systems: Guidelines for monitoring and responding to weather conditions

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Education

Non-profit

Community Services

Event Management

Local Government

Religious Organizations

Hospitality

Entertainment

Recreation

Healthcare

Public Safety

Risk Management

Relevant Teams

Operations

Risk Management

Health and Safety

Events

Community Relations

Facilities Management

Compliance

Project Management

Emergency Response

Volunteer Management

Relevant Roles

Event Manager

Risk Assessment Officer

Safety Coordinator

Community Engagement Manager

Volunteer Coordinator

Operations Manager

Compliance Officer

School Principal

Facilities Manager

Project Manager

Health and Safety Officer

Event Planning Coordinator

Community Relations Manager

Site Manager

Risk Management Consultant

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