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Employee Statement Form

Employee Statement Form Template for Australia

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Key Requirements PROMPT example:

Employee Statement Form

"I need an Employee Statement Form for my tech startup in Sydney, launching in January 2025, that includes sections for remote work arrangements and assignment of company equipment, while ensuring compliance with NSW state regulations."

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Document background
The Employee Statement Form is a mandatory document used in Australian employment contexts to gather crucial information from new employees at the commencement of their employment. It is designed to ensure compliance with various Australian legislative requirements, including the Fair Work Act 2009, taxation laws, and superannuation regulations. The form must be completed by all new employees, regardless of their employment type (full-time, part-time, or casual), and serves as a foundation document for employment records, payroll setup, and statutory compliance. It includes sections for personal details, tax declarations, superannuation choices, and various acknowledgments of workplace policies and procedures. The document plays a vital role in establishing the employment relationship and ensuring all necessary information is collected and recorded in accordance with Australian employment law.
Suggested Sections

1. Employee Personal Information: Collection of basic personal details including full name, date of birth, contact information, and residential address

2. Tax File Number Declaration: Employee's tax file number and tax status declarations as required by the ATO

3. Superannuation Details: Information about the employee's chosen superannuation fund or acceptance of default fund

4. Emergency Contact Information: Details of persons to contact in case of emergency

5. Bank Account Details: Employee's banking information for salary payments

6. Employment Status Declaration: Declaration of employment status (full-time, part-time, casual) and any existing employment

7. Privacy Statement: Statement regarding the collection, use, and storage of personal information

8. Declaration and Signature: Employee's confirmation that all provided information is true and correct

Optional Sections

1. Visa Information: For non-citizens, details of work rights and visa status

2. Previous Employment History: If required by the employer, details of relevant previous employment

3. Qualifications and Certifications: When specific qualifications are required for the role

4. Health Declarations: Where required for specific roles involving health/safety requirements

5. Criminal History Declaration: For positions requiring police checks or working with vulnerable persons

6. Company Property Assignment: When employee will be assigned company assets or equipment

Suggested Schedules

1. Schedule A - Tax File Number Declaration Form: Official ATO form for tax file number declaration

2. Schedule B - Superannuation Standard Choice Form: Standard superannuation choice form as required by law

3. Schedule C - Fair Work Information Statement Acknowledgment: Employee acknowledgment of receiving the Fair Work Information Statement

4. Schedule D - Workplace Health and Safety Acknowledgment: Employee acknowledgment of WHS policies and procedures

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Healthcare

Education

Financial Services

Retail

Manufacturing

Technology

Construction

Professional Services

Hospitality

Government

Mining

Transport and Logistics

Agriculture

Non-Profit

Media and Entertainment

Relevant Teams

Human Resources

Payroll

People and Culture

Finance

Administration

Operations

Compliance

Legal

Relevant Roles

HR Manager

HR Coordinator

Payroll Manager

Payroll Officer

HR Business Partner

HR Administrator

Office Manager

People and Culture Manager

HR Director

Recruitment Coordinator

Operations Manager

General Manager

Finance Manager

Compliance Officer

Industries
Fair Work Act 2009 (Cth): Primary federal legislation governing employment relationships in Australia, covering employment standards, rights and obligations, and workplace conditions
Income Tax Assessment Act 1997 (Cth): Governs tax obligations and requirements for employee tax declarations, including Tax File Number declarations
Superannuation Guarantee (Administration) Act 1992 (Cth): Establishes employer obligations regarding superannuation contributions and related employee declarations
Privacy Act 1988 (Cth): Regulates the handling of personal information of employees and the privacy principles that must be followed
Work Health and Safety Act 2011 (Cth): Sets out workplace health and safety obligations and requirements for employee acknowledgments
National Employment Standards (NES): Provides 11 minimum employment entitlements that must be provided to all employees and should be acknowledged in employment documentation
State-specific Employment Laws: Various state-based employment regulations that may apply depending on the state or territory where employment takes place
Long Service Leave Acts: State-based legislation governing long service leave entitlements that vary by jurisdiction
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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