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Photo Consent Statement

Photo Consent Statement Template for Australia

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Key Requirements PROMPT example:

Photo Consent Statement

"I need a Photo Consent Statement for our university's marketing campaign running throughout 2025, which will involve photographing students and staff for our website, social media, and printed materials, with special consideration for international student privacy requirements."

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Document background
The Photo Consent Statement is a critical legal document used in Australia when obtaining permission to capture, store, and use photographs of individuals or groups. This document has become increasingly important with the rise of digital media and stricter privacy regulations. It ensures compliance with the Privacy Act 1988 (Cth), Australian Privacy Principles, and relevant state legislation while protecting both the rights of the subject and the interests of the photographer or organization. The statement typically includes detailed permissions for specific uses, storage requirements, duration of consent, and withdrawal procedures. It's particularly crucial for organizations that regularly photograph people for marketing, educational, medical, or commercial purposes, and requires special consideration when involving minors or vulnerable individuals.
Suggested Sections

1. Parties: Identifies the photographer/organization collecting consent and the subject of the photographs (or their legal guardian)

2. Background: Brief context about the purpose of the photography and intended use

3. Definitions: Clear explanations of key terms like 'Images', 'Purpose', 'Publication', and 'Media'

4. Consent Grant: Clear statement of permission being given for taking and using photographs

5. Permitted Uses: Specific details about how and where the photographs may be used

6. Time Period: Duration for which the consent remains valid

7. Privacy Statement: How personal information will be handled and protected

8. Withdrawal of Consent: Process and limitations for withdrawing consent

9. Signatures: Execution block for all parties to sign and date

Optional Sections

1. Commercial Use: Additional terms for commercial usage of photographs, including any compensation arrangements

2. Minor Consent: Additional provisions when the subject is under 18, requiring guardian consent

3. Cultural Considerations: Specific terms for Indigenous or culturally sensitive photographs

4. Medical/Clinical Photography: Additional privacy and usage terms for medical or clinical context photographs

5. International Usage: Terms for international publication or transfer of photographs

6. Social Media Terms: Specific provisions for social media usage and tagging

7. Emergency Contact: Contact information for urgent matters regarding photo usage

Suggested Schedules

1. Schedule 1 - Description of Photographs: Detailed list or description of photographs covered by the consent

2. Schedule 2 - Specific Usage Permissions: Detailed breakdown of permitted uses with checkboxes or specific authorizations

3. Schedule 3 - Privacy Notice: Detailed privacy notice explaining how personal information will be handled

4. Appendix A - Sample Images: If applicable, examples of how photos will be used or displayed

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Education

Healthcare

Corporate

Media and Entertainment

Advertising and Marketing

Non-Profit

Sports and Recreation

Government

Events and Hospitality

Professional Services

Retail

Relevant Teams

Legal

Marketing

Communications

Human Resources

Social Media

Content Creation

Public Relations

Compliance

Brand Management

Medical Photography

School Administration

Relevant Roles

Marketing Manager

Communications Director

Event Coordinator

Professional Photographer

Social Media Manager

HR Manager

Legal Counsel

Content Creator

Public Relations Officer

Brand Manager

Medical Photographer

School Administrator

Compliance Officer

Digital Content Manager

Industries
Privacy Act 1988 (Cth): Federal legislation governing the collection, use, storage and disclosure of personal information, including photographs. Particularly relevant for how photos will be stored and used.
Australian Privacy Principles (APPs): 13 principles under the Privacy Act that set out standards, rights and obligations for handling personal information, including consent requirements and disclosure practices.
Copyright Act 1968 (Cth): Governs copyright ownership and usage rights of photographs, including moral rights of photographers and rights of subjects.
Competition and Consumer Act 2010 (Cth): Includes Australian Consumer Law provisions ensuring consent forms are fair, transparent, and not misleading or deceptive.
State-specific Child Protection Acts: Various state legislation protecting minors, relevant when photographing children or young people under 18.
Working with Children Checks legislation: State-based laws that may be relevant if photographs involve children in professional contexts.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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