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Accounts Receivable Collection Letter

Accounts Receivable Collection Letter Template for United Arab Emirates

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Key Requirements PROMPT example:

Accounts Receivable Collection Letter

"I need to draft an Accounts Receivable Collection Letter for collecting an overdue payment of AED 250,000 from a Dubai-based construction company, with a final payment deadline of March 15, 2025, including interest penalties as per UAE law."

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Document background
The Accounts Receivable Collection Letter is a vital business document used when formal attempts are needed to collect outstanding payments in the United Arab Emirates. It represents an escalation in the collection process after initial invoicing and informal reminders have proven unsuccessful. The document must comply with UAE Federal Law No. 5 of 1985 (Civil Code) and Federal Law No. 18 of 1993 (Commercial Transactions Law), ensuring all collection practices align with local regulations. The letter typically includes detailed information about the debt, payment history, current balance, payment instructions, and potential legal consequences of non-payment. It serves both as a formal demand for payment and potentially as evidence in future legal proceedings if court action becomes necessary.
Suggested Sections

1. Sender Details: Full legal name, address, and contact information of the creditor company

2. Date: Current date of the letter issuance

3. Recipient Details: Full legal name, address, and contact information of the debtor

4. Reference Number: Unique identifier for the debt collection case

5. Subject Line: Clear indication that this is a collection notice

6. Debt Information: Specific details about the outstanding amount, original invoice numbers, and dates

7. Payment Demand: Clear statement of the amount due and payment deadline

8. Payment Instructions: Detailed information about acceptable payment methods and account details

9. Legal Notice: Statement about legal consequences of non-payment under UAE law

10. Contact Information: Specific details of whom to contact for payment arrangements or queries

11. Signature Block: Authorized signatory details and company stamp

Optional Sections

1. Previous Communications Reference: Include when there have been prior attempts to collect the debt

2. Payment Plan Option: Include when the company is willing to accept installment payments

3. Dispute Resolution Clause: Include when there might be disputed amounts or when required by company policy

4. Interest and Penalties: Include when charging late payment interest or penalties as per agreement

5. Third-Party Authorization: Include when the letter is sent by an authorized collection agency

6. Acknowledgment Request: Include when receipt confirmation is required

Suggested Schedules

1. Schedule A - Debt Breakdown: Detailed itemization of all outstanding invoices, amounts, and dates

2. Schedule B - Payment History: Record of any partial payments made and remaining balance

3. Schedule C - Interest Calculation: Breakdown of applied interest rates and calculations if applicable

4. Appendix 1 - Supporting Documents: Copies of relevant invoices, delivery notes, or contracts

5. Appendix 2 - Communication Log: Summary of previous collection attempts and communications

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Manufacturing

Retail

Wholesale Trade

Construction

Professional Services

Information Technology

Healthcare

Transportation and Logistics

Real Estate

Educational Services

Financial Services

Industrial Supply

Media and Entertainment

Telecommunications

Relevant Teams

Finance

Accounts Receivable

Legal

Credit Control

Treasury

Revenue Management

Collections

Billing

Risk Management

Relevant Roles

Accounts Receivable Manager

Credit Controller

Financial Controller

Collections Specialist

Finance Manager

Accounts Manager

Chief Financial Officer

Credit Risk Manager

Treasury Manager

Financial Analyst

Legal Counsel

Billing Coordinator

Collections Supervisor

Revenue Manager

Industries
UAE Federal Law No. 5 of 1985 (Civil Code): Governs civil transactions and provides the legal framework for obligations, contracts, and debt collection between parties
UAE Federal Law No. 18 of 1993 (Commercial Transactions Law): Regulates commercial transactions, including accounts receivable, payment terms, and commercial paper
UAE Federal Decree Law No. 20 of 2018 (Anti-Money Laundering Law): Ensures compliance with AML regulations when handling financial transactions and collections
UAE Federal Law No. 11 of 1992 (Civil Procedure Law): Outlines the procedures for civil claims and enforcement of debts through the court system
Central Bank Regulations on Debt Collection: Provides guidelines on acceptable debt collection practices and procedures in the UAE
UAE Federal Law No. 15 of 2020 (Consumer Protection Law): Ensures fair practices in commercial dealings and protects consumer rights in debt collection processes
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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