Collection Payment Plan Letter Template for United Arab Emirates

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Key Requirements PROMPT example:

Collection Payment Plan Letter

"I need a Collection Payment Plan Letter for a UAE-based construction company that owes my firm AED 500,000, to be paid in 12 monthly installments starting March 2025, with a mandatory 10% upfront payment and specific default provisions if they miss two consecutive payments."

Document background
The Collection Payment Plan Letter is a critical document used in the United Arab Emirates when establishing formal payment arrangements for outstanding debts. It becomes necessary when a debtor requires a structured approach to settle their financial obligations, whether in a business-to-business or business-to-consumer context. The document must comply with UAE Federal Laws, including UAE Civil Code (Federal Law No. 5 of 1985) and UAE Central Bank regulations regarding debt collection practices. The letter typically outlines the total outstanding amount, breaks down the payment schedule into manageable installments, specifies payment methods, and includes terms for default scenarios. It serves both as a formal communication tool and a documented record of the payment arrangement, providing clarity and security for both creditor and debtor while ensuring all collection practices remain within the bounds of UAE law.
Suggested Sections

1. Sender Details: Full company name, address, and contact information of the creditor organization

2. Date and Reference: Date of the letter and any relevant reference numbers including original contract/invoice numbers

3. Recipient Details: Full name and address of the debtor, including any relevant account numbers

4. Subject Line: Clear indication that this is a Payment Plan Letter

5. Outstanding Debt Details: Clear statement of the total outstanding amount, origin of the debt, and date(s) incurred

6. Payment Plan Terms: Detailed breakdown of the proposed payment schedule, including installment amounts and due dates

7. Payment Methods: Acceptable payment methods and detailed payment instructions

8. Consequences of Default: Clear, professional explanation of what happens if payments are missed

9. Acknowledgment Request: Request for the recipient to acknowledge and accept the payment plan

10. Contact Information: Dedicated contact person or department for any queries regarding the payment plan

Optional Sections

1. Previous Communication Reference: Reference to prior communications or meetings discussing the payment plan, used when there has been previous correspondence

2. Good Faith Payment: Details of any initial good faith payment required to initiate the plan, if applicable

3. Interest and Fees: Information about any applicable interest or administrative fees, if being charged

4. Settlement Discount: Details of any discount offered for early or lump-sum settlement, if available

5. Legal Compliance Statement: Reference to relevant UAE debt collection laws and regulations, particularly useful for large debts or corporate debtors

Suggested Schedules

1. Payment Schedule Table: Detailed table showing dates, amounts, and running balance for each scheduled payment

2. Original Debt Documentation: Copies of original invoices, contracts, or other documents evidencing the debt

3. Payment Instructions Form: Detailed form with banking or payment processing information

4. Acknowledgment Form: Form for debtor to sign and return indicating acceptance of the payment plan terms

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Banking & Financial Services

Real Estate & Property Management

Retail & Commercial Trade

Professional Services

Construction & Engineering

Manufacturing

Healthcare

Education

Telecommunications

Utilities

Logistics & Transportation

General Commerce

Relevant Teams

Finance

Legal

Accounts Receivable

Credit Control

Collections

Customer Service

Compliance

Operations

Treasury

Risk Management

Relevant Roles

Credit Control Manager

Accounts Receivable Manager

Collections Officer

Financial Controller

Credit Risk Manager

Treasury Manager

Legal Counsel

Debt Recovery Specialist

Finance Director

Account Manager

Business Development Manager

Operations Manager

Compliance Officer

Customer Service Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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