Subcontractor Evaluation Form Template for United States

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Subcontractor Evaluation Form

"I need a Subcontractor Evaluation Form for our construction project that focuses heavily on safety metrics and OSHA compliance, as we'll be working with multiple high-risk trade contractors starting January 2025."

Document background

The Subcontractor Evaluation Form is a crucial document used across various industries in the United States to assess and document subcontractor performance. It helps organizations maintain quality standards, ensure regulatory compliance, and make informed decisions about future engagements. The form typically includes performance metrics, compliance assessments, and safety evaluations, serving as both a record of completed work and a reference for future contractor selection. It's designed to align with federal and state requirements while providing objective criteria for performance assessment.

Suggested Sections

1. Subcontractor Information: Basic details including company name, contact information, registration numbers, tax ID, and licensing information

2. Project Details: Specific project/work information being evaluated, including project scope, duration, and contract reference

3. Performance Metrics: Core evaluation criteria including quality of work, timeliness, adherence to specifications, and safety compliance

4. Compliance Assessment: Evaluation of regulatory and contractual compliance, including labor laws, safety regulations, and insurance requirements

Optional Sections

1. Safety Record Review: Detailed safety performance analysis, incident reports, and OSHA compliance (for construction/industrial work)

2. Financial Performance: Budget adherence, cost management evaluation, and financial stability assessment

3. Innovation and Value Add: Evaluation of creative solutions, process improvements, and additional value provided

4. Environmental Compliance: Assessment of environmental regulations compliance and sustainable practices

Suggested Schedules

1. Schedule A - Performance Scoring Matrix: Detailed scoring criteria, weightings, and rating system for each evaluation category

2. Schedule B - Documentation Checklist: Comprehensive list of required certificates, licenses, insurance documents, and compliance records

3. Schedule C - Incident Report Summary: Detailed log of any safety incidents, violations, or non-compliance issues during the contract period

4. Schedule D - Client Feedback Forms: Standardized forms for collecting and documenting client/end-user feedback on subcontractor performance

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Construction
Information Technology
Manufacturing
Professional Services
Healthcare

Relevant Teams

Procurement
Operations
Quality Assurance
Legal
Finance
Risk Management
Compliance

Relevant Roles

Project Manager
Procurement Manager
Construction Supervisor
Quality Assurance Manager
Compliance Officer
Operations Director
Contract Administrator

Industries

Fair Labor Standards Act (FLSA): Federal law establishing minimum wage, overtime pay, recordkeeping, and youth employment standards affecting full-time and part-time workers

Davis-Bacon Act: Federal law requiring payment of prevailing wages on federally funded or assisted construction projects

Contract Work Hours and Safety Standards Act: Federal law setting standards for overtime pay on federal service contracts and federal and federally assisted construction contracts

McNamara-O'Hara Service Contract Act: Federal law requiring contractors and subcontractors performing services on federal contracts to pay service employees prevailing wage rates and fringe benefits

Equal Employment Opportunity Regulations: Federal regulations prohibiting workplace discrimination and requiring equal treatment in employment practices

Americans with Disabilities Act (ADA): Federal law prohibiting discrimination against individuals with disabilities and ensuring equal opportunity in employment

IRS Independent Contractor Guidelines: Federal guidelines defining criteria for worker classification as independent contractors versus employees

OSHA Requirements: Federal occupational safety and health standards that employers must comply with to ensure safe working conditions

Federal Acquisition Regulation (FAR): Primary regulation for federal procurement and government contracting procedures, including subcontractor requirements

State Labor Laws: State-specific regulations governing employment relationships, wages, and working conditions

State Licensing Requirements: State-specific licensing and certification requirements for contractors and subcontractors

Industry-Specific Certifications: Required certifications and qualifications specific to particular industries or types of work

Privacy Laws: Federal and state regulations governing the protection of personal information and data security requirements

Documentation Requirements: Regulatory requirements for record keeping, evaluation criteria, and performance metrics documentation

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