Title VII Civil Rights Act Compliance: Ensure recommendation letter complies with Title VII of the Civil Rights Act of 1964 by avoiding any discriminatory language related to race, color, religion, sex, or national origin
ADEA Compliance: Maintain compliance with Age Discrimination in Employment Act by avoiding age-related references or discriminatory language based on age
ADA Compliance: Ensure compliance with Americans with Disabilities Act by avoiding any discriminatory references to disabilities or health conditions
FERPA Considerations: If educational records are involved, comply with Family Educational Rights and Privacy Act requirements regarding the handling of educational information
State Privacy Laws: Adhere to relevant state-specific privacy laws governing the disclosure of employment information in recommendation letters
Defamation Law Compliance: Ensure all written statements are truthful and verifiable to avoid potential libel claims under defamation laws
Employment Reference Laws: Follow state-specific employment reference laws and maintain qualified privilege protections for good-faith recommendations
Written Consent Requirement: Obtain written consent from the subject of the recommendation letter before disclosure of any personal or professional information
Documentation Requirement: Maintain proper documentation of the basis for all statements made in the recommendation letter
Objective Statement Requirement: Ensure all statements are objective, job-related, and based on factual information rather than personal opinions
