Cpa Firm Employee Confidentiality Agreement Template for United States

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Key Requirements PROMPT example:

Cpa Firm Employee Confidentiality Agreement

"I need a CPA Firm Employee Confidentiality Agreement for a mid-sized accounting firm in California, with strong provisions for protecting digital client data and tax information, as we're expanding our cloud-based services in January 2025."

Document background
The CPA Firm Employee Confidentiality Agreement is essential for accounting practices operating in the United States to safeguard sensitive client information and maintain professional standards. This document is typically implemented during the onboarding process or when employees gain access to confidential information. It addresses requirements set forth by the AICPA, state boards of accountancy, and federal privacy laws, while protecting the firm's intellectual property and client relationships. The agreement typically covers tax information, financial records, client data, proprietary methodologies, and trade secrets.
Suggested Sections

1. Parties: Identifies the CPA firm and the employee entering into the agreement

2. Background: Explains the context and purpose of the confidentiality agreement

3. Definitions: Defines key terms including confidential information, trade secrets, and client data

4. Scope of Confidential Information: Details what constitutes confidential information under the agreement

5. Employee Obligations: Specifies the employee's duties and responsibilities regarding confidential information

6. Term and Survival: Duration of confidentiality obligations and survival after employment termination

7. Return of Materials: Requirements for returning confidential materials upon termination of employment

Optional Sections

1. Non-Compete Provisions: Optional restrictions on future employment to protect firm's business interests

2. Non-Solicitation Provisions: Optional restrictions on soliciting clients or employees after employment

3. Technology Usage: Optional specific rules for handling electronic data and systems access

Suggested Schedules

1. Schedule A - Specific Confidential Information: Detailed list of types of confidential information covered by the agreement

2. Schedule B - Security Protocols: Specific procedures and protocols for handling confidential information

3. Appendix 1 - Acknowledgment Form: Employee acknowledgment and certification of confidentiality obligations

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Internal Revenue Code Section 7216: Federal regulation governing the disclosure and use of tax return information by tax preparers, including strict confidentiality requirements

Gramm-Leach-Bliley Act (GLBA): Federal law requiring financial institutions to explain their information-sharing practices and protect sensitive data

Federal Trade Secrets Act: Federal law protecting trade secrets and confidential business information from misappropriation

Defend Trade Secrets Act (DTSA): Federal law providing uniform standards for trade secret protection and remedies for misappropriation

AICPA Code of Professional Conduct: Professional standards framework establishing ethical requirements for CPAs, including confidentiality obligations

AICPA Confidentiality Rule 1.700.001: Specific professional standard requiring CPAs to maintain confidentiality of client information

State CPA Regulations: State-specific rules governing CPA practice, including confidentiality requirements and professional standards

State Trade Secrets Laws: State-level protections for trade secrets and confidential business information

State Privacy Laws: State-specific regulations governing the collection, use, and protection of personal and confidential information

State Labor Laws: State-specific employment regulations affecting the enforceability of employee agreements

State Board of Accountancy Regulations: Regulatory requirements specific to accounting practices within each state

SEC Requirements: Federal securities regulations affecting CPAs working with public companies

PCAOB Standards: Professional standards for auditors of public companies, including confidentiality requirements

State Data Breach Notification Laws: Requirements for notification and response in case of data breaches involving confidential information

Cybersecurity Regulations: Rules governing the protection of digital information and cybersecurity measures

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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