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Cost Allocation Agreement
"Need a Cost Allocation Agreement between our parent company and three subsidiaries in different states, focusing on IT infrastructure costs and shared administrative services, with specific provisions for quarterly true-ups starting January 2025."
1. Parties: Identification of all participating entities in the cost allocation agreement
2. Background: Context and purpose of the agreement, including the business relationship between parties
3. Definitions: Key terms used throughout the agreement, including cost categories and allocation methods
4. Scope: Details of services, activities, and costs covered under the agreement
5. Allocation Methodology: Specific methods and formulas used to allocate costs between parties
6. Payment Terms: Timeline and method of payments, including true-up procedures
7. Term and Termination: Duration of agreement and conditions for termination
1. Compliance Requirements: Specific regulatory compliance obligations - include when parties are subject to specific regulatory oversight
2. International Considerations: Special provisions for cross-border cost allocation - include when parties are in different countries
3. Audit Rights: Rights and procedures for auditing cost allocations - include when regular audits are anticipated
4. Dispute Resolution: Process for resolving disagreements about allocations - include when complex allocation methods increase likelihood of disputes
1. Schedule A - Cost Categories: Detailed list of costs subject to allocation
2. Schedule B - Allocation Keys: Specific metrics and calculations used for different cost types
3. Schedule C - Service Level Requirements: Performance metrics and service standards if applicable
4. Appendix 1 - Reporting Templates: Standard forms for cost reporting and reconciliation
5. Appendix 2 - Transfer Pricing Documentation: Required documentation for tax compliance
Authors
Allocation Key
Allocation Methodology
Allocation Period
Base Cost
Benefiting Party
Cost Pool
Cost Center
Direct Costs
Effective Date
Fiscal Year
Group Companies
Indirect Costs
Inter-company Charges
Mark-up
Operating Costs
Overhead Costs
Participating Entities
Shared Services
Service Provider
Service Recipient
Sharing Percentage
Transfer Price
True-up Adjustment
Working Days
Cost Categories
Payment Terms
Reporting Requirements
True-up Provisions
Audit Rights
Record Keeping
Confidentiality
Intellectual Property
Dispute Resolution
Force Majeure
Term and Termination
Amendments and Modifications
Regulatory Compliance
Tax Compliance
Representations and Warranties
Indemnification
Assignment
Severability
Notices
Governing Law
Entire Agreement
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Cost Allocation Agreement
A U.S.-compliant agreement that establishes the framework for distributing shared costs among multiple entities or divisions within an organization.
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