Ach Vendor Payment Authorization Agreement Template for United States

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Key Requirements PROMPT example:

Ach Vendor Payment Authorization Agreement

"I need an ACH Vendor Payment Authorization Agreement for my software company to set up recurring monthly payments to our cloud services provider, with specific provisions for handling international transfers and multiple account management."

Document background
The ACH Vendor Payment Authorization Agreement is essential for businesses in the United States seeking to streamline their vendor payment processes through electronic transfers. This document is required when transitioning from traditional payment methods to ACH payments, providing legal protection for both parties and ensuring compliance with federal regulations and NACHA rules. It includes critical information such as banking details, payment terms, and security protocols, while establishing clear authorization for recurring electronic payments.
Suggested Sections

1. Parties: Identification of the vendor and the company making payments

2. Background: Context for the agreement and relationship between parties

3. Definitions: Key terms used throughout the agreement including ACH-specific terminology

4. Authorization: Explicit authorization for ACH debits/credits and scope of authorization

5. Banking Information: Requirements for providing and maintaining accurate banking details for ACH transfers

6. Payment Terms: Timing, conditions, and processing of payments through ACH system

7. Security Procedures: Measures to protect banking information and prevent unauthorized transfers

8. Term and Termination: Duration of authorization and conditions for termination or modification

Optional Sections

1. International Transfers: Additional terms and requirements for international ACH transfers when vendor is located outside the US

2. Multiple Accounts: Terms and procedures for handling multiple bank accounts when vendor requires multiple payment destinations

3. Special Processing Instructions: Specific handling requirements for unique payment processing needs

Suggested Schedules

1. Schedule A - Bank Account Details: Detailed banking information including routing numbers, account numbers, and account types

2. Schedule B - Payment Schedule: Specific payment dates, frequencies, and amounts if applicable

3. Appendix 1 - Security Procedures: Detailed security protocols, verification procedures, and requirements for ACH transfers

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Retail

Manufacturing

Technology

Healthcare

Professional Services

Relevant Teams

Finance

Accounts Payable

Procurement

Treasury

Legal

Relevant Roles

Accounts Payable Manager

Finance Director

Procurement Manager

Treasury Manager

Controller

Industries

Electronic Fund Transfer Act (EFTA): Primary federal law governing electronic fund transfers, establishing rights, liabilities, and responsibilities of participants in electronic fund transfer systems

Regulation E: Federal regulation implementing EFTA, provides a framework for electronic banking transactions and consumer protections

NACHA Operating Rules: Comprehensive rules and guidelines governing the ACH Network, including technical specifications, participant responsibilities, and transaction processing requirements

UCC Article 4A: Uniform Commercial Code article governing commercial funds transfers, particularly relevant for business-to-business ACH transactions

Gramm-Leach-Bliley Act (GLBA): Federal law requiring financial institutions to explain their information-sharing practices and protect sensitive customer data

Federal Privacy Act: Establishes requirements for the collection, maintenance, use, and dissemination of personal information maintained by federal agencies

FTC Regulations: Federal Trade Commission regulations governing unfair or deceptive practices in commerce, including electronic payments

State Electronic Transaction Laws: State-specific laws governing electronic transactions and digital signatures, varying by jurisdiction

State UCC Implementations: State-specific versions and interpretations of the Uniform Commercial Code, which may affect ACH transactions

State Privacy Laws: State-specific requirements for handling personal and financial information, which may be more stringent than federal regulations

Bank Secrecy Act: Federal law requiring financial institutions to assist government agencies in detecting and preventing money laundering

Anti-Money Laundering Regulations: Federal regulations requiring programs to prevent, detect, and report suspicious activities that might indicate money laundering

OFAC Requirements: Office of Foreign Assets Control regulations governing transactions involving sanctioned countries, entities, or individuals

PCI DSS: Payment Card Industry Data Security Standard establishing security standards for organizations handling credit card information

FISMA: Federal Information Security Management Act defining framework for protecting government information, systems and assets

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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