IT Request For Proposal Template for Singapore

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Key Requirements PROMPT example:

IT Request For Proposal

"I need an IT Request For Proposal for sourcing a new cloud-based ERP system for our manufacturing company in Singapore, with specific emphasis on data security and integration with existing systems, targeting implementation by March 2025."

Document background
The IT Request For Proposal (RFP) is a critical business document used in Singapore when organizations seek to procure significant IT services, systems, or solutions. It provides a structured framework for gathering comparable proposals from multiple vendors while ensuring compliance with Singapore's regulatory environment, including PDPA, Cybersecurity Act, and industry-specific requirements. The document typically includes detailed technical specifications, evaluation criteria, pricing requirements, and compliance standards, enabling organizations to make informed decisions while maintaining transparency and fairness in the procurement process.
Suggested Sections

1. Introduction: Purpose and scope of the RFP, including background of the procurement exercise

2. Company Overview: Background information about the requesting organization, its business context and objectives

3. Project Requirements: Detailed technical and business requirements, including system specifications, functionality, and performance criteria

4. Submission Guidelines: Instructions for proposal submission, deadlines, format requirements, and contact information

5. Evaluation Criteria: Detailed explanation of how proposals will be assessed, scored, and selected

6. Terms and Conditions: Legal requirements, compliance obligations, and contractual terms

7. Timeline: Project milestones, implementation schedule, and key dates

Optional Sections

1. Industry-Specific Requirements: Additional requirements specific to regulated industries such as banking, healthcare, or public sector

2. Proof of Concept Requirements: Specifications for required demonstrations, pilots, or prototype implementations

3. Vendor Questionnaire: Specific questions about vendor capabilities, experience, and qualifications

4. Change Management Requirements: Requirements for managing organizational change, training, and transition

Suggested Schedules

1. Schedule A - Technical Requirements Matrix: Detailed checklist of technical requirements and specifications

2. Schedule B - Pricing Template: Standardized format for cost breakdown and pricing structure

3. Schedule C - Service Level Agreement Template: Expected service levels, performance metrics, and penalties

4. Schedule D - Security Requirements Checklist: Comprehensive list of security and compliance requirements

5. Schedule E - Response Templates: Standardized templates for vendor responses and documentation

6. Appendix 1 - Compliance Matrix: Checklist of regulatory and legal compliance requirements

7. Appendix 2 - Reference Architecture: Technical architecture diagrams and specifications

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Industries

Personal Data Protection Act (PDPA) 2012: Singapore's primary data protection legislation that governs the collection, use, disclosure, and care of personal data. Must be considered for data handling requirements in the RFP.

Computer Misuse Act: Legislation dealing with cybercrime and unauthorized access to computer systems. Relevant for security requirements specification in the RFP.

Electronic Transactions Act: Provides legal foundation for electronic transactions and digital signatures. Important for defining electronic documentation and approval processes.

Cybersecurity Act 2018: Framework for protection of critical information infrastructure and cybersecurity requirements. Essential for security compliance specifications.

Copyright Act: Protects intellectual property rights, including software and digital content. Relevant for IP ownership and licensing terms in the RFP.

Evidence Act: Governs the admissibility of electronic records as evidence. Important for record-keeping and documentation requirements.

TR76 (Technical Reference 76): Singapore's standard for cloud security. Essential for specifying cloud service requirements and security standards.

MTCS (Multi-Tier Cloud Security): Singapore's cloud security standard with different tiers of security requirements. Important for cloud service provider qualification.

Government Procurement Act: Regulates government procurement processes. Relevant if the RFP is for government or public sector projects.

MAS Technology Risk Management Guidelines: Specific guidelines for financial sector technology implementations. Must be considered if the RFP involves financial services.

Cross Border Privacy Rules (CBPR): Framework for cross-border data transfers. Important if the RFP involves international data movement or overseas vendors.

ASEAN Framework on Personal Data Protection: Regional data protection framework. Relevant for projects involving ASEAN region data transfers or vendors.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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