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Disciplinary Action Letter
"I need a Disciplinary Action Letter for an employee who has repeatedly violated our company's attendance policy despite verbal warnings, and I want to issue a formal written warning that outlines the consequences of further violations, including possible termination."
1. Letter Header: Company letterhead, date, employee details, and reference number
2. Subject Line: Clear statement of disciplinary action type
3. Incident Description: Detailed account of the misconduct or performance issue
4. Previous Warnings: Reference to any prior warnings or disciplinary actions
5. Action Taken: Clear statement of the disciplinary measure being implemented
6. Expected Improvement: Clear outline of expected behavior or performance changes
7. Consequences: Statement of potential further actions if improvement not shown
8. Appeal Rights: Information about the employee's right to appeal
1. Investigation Summary: Summary of investigation process and findings - used for complex cases requiring formal investigation
2. Performance Improvement Plan: Detailed plan for improvement with timelines - used for performance-related issues rather than misconduct
3. Union Representative Notice: Reference to union involvement - required when employee is a union member
1. Evidence Documentation: Copies of relevant evidence supporting the disciplinary action
2. Previous Warning Letters: Copies of previous warning letters referenced
3. Company Policies: Relevant sections of company policies that were violated
4. Performance Records: Relevant performance reviews or incident reports
Authors
Employee
Disciplinary Action
Misconduct
Warning
Final Warning
Performance Improvement Plan
Gross Misconduct
Written Warning
Verbal Warning
Company Policies
Staff Handbook
Code of Conduct
Employment Contract
Notice Period
Probation Period
Suspension
Investigation
Appeal Process
Progressive Discipline
Corrective Action
Workplace
Line Manager
Human Resources Department
Union Representative
Grievance Procedure
Disciplinary Hearing
Performance Standards
Professional Conduct
Working Hours
Details of Incident
Investigation Findings
Breach of Policy
Previous Warnings
Disciplinary Action
Required Improvements
Consequences
Monitoring Period
Appeal Rights
Confidentiality
Employee Acknowledgment
Timeline for Response
Performance Standards
Remedial Actions
Support Measures
Documentation Requirements
Future Conduct
Company Policy Reference
Right to Representation
Meeting Arrangements
Employment Status
Review Period
Further Violations
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