Attendance Discipline Letter Template for Singapore

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Key Requirements PROMPT example:

Attendance Discipline Letter

"I need an Attendance Discipline Letter for an employee who has been consistently late by 30-45 minutes three times per week over the past month, and this is their second warning after a verbal caution in January 2025."

Document background
The Attendance Discipline Letter is a crucial HR document used when an employee demonstrates patterns of poor attendance, tardiness, or unauthorized absences in Singapore workplaces. This formal written warning serves multiple purposes: documenting the attendance violation, communicating expectations for improvement, and establishing a record for potential future actions. The letter must align with Singapore's Employment Act and fair employment guidelines, typically being issued after verbal warnings or when attendance issues become significant enough to warrant formal documentation. It forms part of the progressive disciplinary process and may be referenced in future employment decisions.
Suggested Sections

1. Employee Details: Full name, employee ID, position, department

2. Date and Reference Number: Letter date and internal reference number for tracking

3. Specific Attendance Issues: Detailed description of attendance violations with dates and times

4. Company Policy Reference: Reference to relevant company attendance policies being violated

5. Consequences: Clear statement of disciplinary actions being taken

6. Required Improvements: Specific expectations for future attendance behavior

7. Timeline for Improvement: Clear timeframe for expected improvement

Optional Sections

1. Previous Warnings: Reference to prior warnings, if any - include when there have been previous disciplinary actions

2. Support Measures: Available support or resources for improvement - include when company offers assistance programs

3. Appeal Process: Information about how to appeal the disciplinary action - include when company policy allows for appeals

Suggested Schedules

1. Attendance Records: Detailed record of attendance violations

2. Acknowledgment Form: Form for employee to acknowledge receipt of letter

3. Company Attendance Policy: Copy of relevant company policies

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Employment Act (Chapter 91): Primary employment legislation in Singapore covering attendance requirements, disciplinary procedures, notice periods, and basic employment terms and conditions

Tripartite Guidelines on Fair Employment Practices: Guidelines jointly issued by Ministry of Manpower (MOM), National Trades Union Congress (NTUC), and Singapore National Employers Federation (SNEF) for fair employment practices

TAFEP Guidelines: Guidelines from Tripartite Alliance for Fair & Progressive Employment Practices focusing on fair and progressive disciplinary procedures

Employment Records Regulations: Regulations governing employment records, key employment terms and pay slips, ensuring proper documentation requirements

Personal Data Protection Act (PDPA): Legislation governing the handling and protection of personal information in employment documentation

Company HR Policies: Internal company policies including employee handbook, attendance policies, and disciplinary procedures that must be aligned with the disciplinary letter

Employment Contract: Individual employment agreement terms that must be considered to ensure disciplinary actions are consistent with existing contractual obligations

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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