Disciplinary Action Letter Template for Nigeria

The Disciplinary Action Letter is a crucial document in Nigerian employment practice, serving as an official record of corrective measures taken against an employee for policy violations, performance issues, or misconduct. It must comply with the Nigerian Labour Act and constitutional principles of fair hearing, while following company policies and procedures. This document is typically issued after verbal warnings or initial consultations have proven ineffective, or in cases of serious misconduct requiring immediate formal action. The letter forms part of the employee's permanent record and may be referenced in future employment decisions or legal proceedings. It should be drafted with careful consideration of Nigerian employment law requirements, including the right to fair hearing and the principles of natural justice, while clearly communicating the issue, consequences, and path to improvement.

1. Letter Header: Company letterhead, date, reference number, and confidentiality notice

2. Employee Information: Full name, employee ID, position, department, and reporting manager

3. Subject Line: Clear indication that this is a disciplinary action letter and the level of warning

4. Description of Incident: Detailed account of the misconduct or performance issue, including dates and specific examples

5. Previous Warnings: Reference to any previous warnings or discussions about similar issues

6. Company Policy Reference: Citation of specific company policies, procedures, or standards that were violated

7. Consequences: Clear statement of the disciplinary action being taken and its immediate effects

8. Correction Plan: Specific expectations for improvement and timeline

9. Next Steps: What happens if behavior continues or improves, including potential further consequences

10. Signature Block: Space for signatures of relevant parties and date