Attendance Discipline Letter Template for Netherlands

The Attendance Discipline Letter is a crucial HR document used in the Dutch employment context when formal action is required to address recurring or serious attendance issues. This document is typically issued after informal conversations have not resulted in improved attendance patterns. It serves as both a warning and a formal record of the attendance concerns, complying with Dutch employment law requirements for fair treatment and progressive discipline. The letter should detail specific attendance violations, establish clear expectations for improvement, and outline potential consequences while adhering to the principles of proportionality required under Dutch law. Typically, the Attendance Discipline Letter is used as part of a structured approach to attendance management and may be referenced in potential future disciplinary actions or legal proceedings. The document must be carefully drafted to ensure compliance with privacy laws (GDPR/AVG) and any applicable collective labor agreements (CAOs).

1. Header Information: Company letterhead, date, employee details, and reference number

2. Subject Line: Clear indication that this is an attendance discipline letter

3. Factual Overview: Specific details of attendance issues, including dates and patterns of absence or tardiness

4. Reference to Policies: Citation of relevant company policies and employment contract terms regarding attendance

5. Impact Statement: Description of how the attendance issues affect the organization and team

6. Required Improvements: Clear statements of expected attendance behavior and improvements needed

7. Timeline for Improvement: Specific timeframe within which improvement must be demonstrated

8. Consequences: Clear outline of what will happen if attendance doesn't improve

9. Support Offered: Any assistance or resources the company will provide to help improve attendance

10. Closing: Signature block and contact information for follow-up questions