Termination For Cause Letter Template for New Zealand

The Termination For Cause Letter is a crucial document in New Zealand employment law, used when an employer needs to formally end an employment relationship due to serious misconduct, ongoing performance issues, or other substantial breaches of employment terms. This document must comply with the Employment Relations Act 2000 and demonstrate that the employer has followed a fair and reasonable process. The letter should detail specific incidents or behaviors warranting termination, reference previous warnings or improvement plans, and outline final arrangements including notice periods, final pay, and return of company property. It serves as a formal record of the termination decision and may be crucial in defending against potential personal grievance claims. The document must be carefully drafted to ensure it meets all legal requirements while clearly communicating the termination decision and its basis.

1. Date and Address Block: Current date and recipient's full contact details

2. Subject Line: Clear indication that this is a termination of employment notice

3. Opening Statement: Direct statement confirming employment termination and effective date

4. Grounds for Termination: Specific reasons for termination, referencing relevant employment agreement clauses and incidents

5. Previous Communications: Reference to prior warnings, meetings, or improvement plans

6. Final Pay Information: Details of final salary, holiday pay, and other entitlements

7. Company Property Return: List of items to be returned and process for return

8. Closing Statement: Formal closing including any immediate actions required

9. Signature Block: Authorized signatory details and signature