Notice Of Departure Template for New Zealand

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Key Requirements PROMPT example:

Notice Of Departure

"I need a Notice of Departure for a software developer who has resigned and will be leaving on March 15, 2025, with a standard 4-week notice period and normal confidentiality provisions."

Document background
The Notice of Departure is a crucial document in New Zealand employment practice that formalizes the end of an employment relationship. It is used when an employee has resigned or when employment is terminated by mutual agreement, serving as an official record of the departure arrangements. The document must comply with New Zealand employment law, particularly the Employment Relations Act 2000 and the Holidays Act 2003, ensuring proper documentation of notice periods, final pay calculations, and ongoing obligations. A well-drafted Notice of Departure helps protect both employer and employee interests by clearly stating the terms of departure, including the last working day, outstanding entitlements, and any post-employment obligations such as confidentiality requirements.
Suggested Sections

1. Employee Details: Full name, position title, and employee ID of the departing employee

2. Last Day of Employment: Clear statement of the final working day

3. Notice Period: Confirmation of the notice period being given and whether it aligns with contractual requirements

4. Return of Company Property: List of company assets that need to be returned before departure

5. Final Pay Information: Details about final salary, holiday pay, and other entitlements

6. Confidentiality Obligations: Reminder of ongoing confidentiality obligations post-employment

Optional Sections

1. Gardening Leave: Used when the employee will be placed on garden leave during the notice period

2. Handover Requirements: Include when there are specific handover tasks or documentation required

3. Post-Employment Restrictions: Reference to any applicable restraint of trade or non-compete clauses

4. Reference Provision: Include when agreeing to provide a reference and its format

5. Exit Interview: When an exit interview will be conducted as part of the departure process

Suggested Schedules

1. Company Property Checklist: Detailed list of company items to be returned

2. Final Entitlements Calculation: Breakdown of final pay including holiday pay, outstanding wages, and any other entitlements

3. Handover Document Template: Template for documenting key information and tasks for successor

4. Exit Process Checklist: Checklist of all actions required to complete the departure process

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Technology

Financial Services

Healthcare

Education

Manufacturing

Retail

Professional Services

Public Sector

Construction

Hospitality

Transportation

Agriculture

Mining

Telecommunications

Non-Profit

Relevant Teams

Human Resources

Legal

Finance

Operations

Information Technology

Sales

Marketing

Research & Development

Administration

Production

Customer Service

Quality Assurance

Procurement

Business Development

Corporate Communications

Relevant Roles

Chief Executive Officer

Managing Director

Department Manager

HR Manager

Finance Director

Software Developer

Sales Representative

Administrative Assistant

Project Manager

Operations Manager

Marketing Executive

Research Scientist

Legal Counsel

Account Manager

Production Supervisor

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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