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Customs Purposes Only Invoice

Customs Purposes Only Invoice Template for New Zealand

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Key Requirements PROMPT example:

Customs Purposes Only Invoice

"I need a Customs Purposes Only Invoice for declaring product samples being shipped from our Auckland manufacturing facility to a potential client in Japan in March 2025; the goods have no commercial value but need accurate customs valuation for clearance purposes."

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Document background
The Customs Purposes Only Invoice is a crucial document in New Zealand's international trade framework, specifically designed for situations where standard commercial documentation cannot be provided or is not appropriate. This document type is commonly used for shipments of samples, gifts, returns, temporary imports, or items without commercial value. It must comply with the New Zealand Customs and Excise Act 2018 and related regulations, providing customs authorities with necessary information for proper duty assessment and goods classification. The document includes detailed product descriptions, declared values, party information, and shipping details, serving as an official declaration for customs clearance purposes while ensuring transparency in international trade transactions.
Suggested Sections

1. Invoice Header: Document title ('CUSTOMS PURPOSES ONLY INVOICE'), date, invoice number, and reference numbers

2. Exporter Details: Full name and address of the exporter/supplier, including contact information and tax/business registration numbers

3. Importer Details: Full name and address of the importer/consignee, including customs client code if applicable

4. Shipment Information: Details of shipping method, carrier information, port of loading and discharge

5. Goods Description: Detailed description of goods including quantity, unit price, HS codes, and country of origin

6. Value Declaration: Statement of total value for customs purposes, currency used, and applicable exchange rate

7. Declaration of Truth: Formal statement confirming the accuracy of the information provided

8. Signature Block: Space for authorized signature, name, position, and date

Optional Sections

1. Terms of Delivery: Incoterms and delivery terms, used when specific shipping arrangements need to be documented

2. Insurance Details: Information about insurance coverage, required when goods are insured for transport

3. Special Instructions: Any specific handling or customs clearance instructions, included when special requirements exist

4. Related Party Declaration: Statement about relationship between buyer and seller, required when parties are related

5. Free Trade Agreement Claims: Details of preferential tariff claims, included when applicable under relevant FTAs

Suggested Schedules

1. Detailed Packing List: Itemized list of contents including weights, dimensions, and packaging details

2. Product Specifications: Technical details and specifications of goods when required for customs classification

3. Value Calculation Sheet: Breakdown of how customs value was determined, including adjustments and deductions

4. Supporting Documents Index: List of additional documents submitted with the customs invoice

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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alex.den.21@genieai.co
Relevant legal definitions
Consignee
Consignor
Customs Value
Declared Value
Delivery Terms
Duty
Export Country
FOB Value
Goods and Services Tax (GST)
Harmonized System Code (HS Code)
Import Country
Incoterms
Non-Commercial Goods
Place of Loading
Port of Discharge
Purchase Order
Shipment
Tariff Classification
Transportation Charges
Unit of Measure
Country of Origin
Export License
Import License
Customs Client Code
Transaction Currency
Exchange Rate
Related Parties
Bill of Lading Number
Airway Bill Number
Free Trade Agreement
Relevant Industries

International Trade

Logistics and Transportation

Manufacturing

Retail

Wholesale

E-commerce

Agriculture

Pharmaceuticals

Electronics

Automotive

Food and Beverage

Textiles

Mining and Resources

Chemical Industry

Relevant Teams

Logistics

Supply Chain

International Trade

Customs Compliance

Operations

Documentation

Shipping

Import/Export

Global Trade

Regulatory Compliance

Relevant Roles

Customs Compliance Manager

Import/Export Coordinator

Logistics Manager

Supply Chain Director

Customs Broker

Trade Compliance Specialist

Shipping Manager

Documentation Specialist

International Trade Manager

Freight Forwarding Supervisor

Operations Manager

Customs Declaration Officer

Global Trade Compliance Officer

Supply Chain Analyst

Regulatory Compliance Specialist

Industries
Customs and Excise Act 2018: Primary legislation governing customs procedures in New Zealand, including requirements for customs documentation, valuation methods, and declaration of goods
Goods and Services Tax Act 1985: Legislation covering GST implications for imported goods and requirements for tax documentation in customs declarations
Customs Import Prohibition Order 2017: Regulations specifying prohibited and restricted imports, which must be considered when preparing customs documentation
Trade (Anti-dumping and Countervailing Duties) Act 1988: Legislation relevant to declaring correct customs values and preventing undervaluation of goods
Fair Trading Act 1986: Ensures truthful representation in trade documentation, including customs declarations and invoices
Biosecurity Act 1993: Relevant for documentation requirements when importing goods that may pose biosecurity risks
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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