Employment Offer Letter Template for India

The Employment Offer Letter is a crucial document in the Indian employment process, serving as the formal initiation of an employment relationship. It is typically issued after successful completion of the recruitment process and before the actual commencement of employment. This document must comply with various Indian labor laws, including federal and state-specific regulations, and should clearly articulate the terms of employment, compensation structure, benefits, and other conditions. The offer letter, once accepted, becomes a legally binding document that both parties can rely upon for defining their rights and obligations. It's essential for establishing clear expectations and protecting both employer and employee interests, while ensuring compliance with statutory requirements.

1. Company Letterhead and Date: Official company letterhead with logo, address, and date of issuance

2. Candidate Details: Full name and address of the prospective employee

3. Subject Line: Clear indication that this is an offer of employment

4. Opening Paragraph: Formal offer of employment stating the position and start date

5. Role and Designation: Detailed job title and department/reporting relationship

6. Place of Work: Location of employment and any remote work provisions

7. Compensation Structure: Detailed breakdown of salary components, including basic salary, allowances, and benefits

8. Work Hours and Days: Standard working hours, days of work, and overtime policies

9. Probation Period: Duration and terms of the probationary period

10. Leave Policy: Overview of various leave entitlements

11. Notice Period: Required notice period for resignation or termination

12. Confidentiality: Basic confidentiality obligations

13. Acceptance Terms: Instructions for accepting the offer and deadline for acceptance

14. Closing: Formal closing with authorized signatory details